DRAFT: PIPSC: JCC 2017 Annual General Meeting Minutes - May 9th, 2017 (Anglais)

May 9^th, 2017 @ The Powerhouse

21 Jones St, Stoney Creek, ON L8G 3H9

AGENDA:

1. ROLE CALL
2. APPROVAL OF AGENDA
3. ELECTION COMMITTEE
4. ADOPTION OF 2016 AGM MINUTES
5. BUSINESS ARRISING FROM 2016 AGM MINUTES
6. PRESIDENT’S REPORT
7. ANNUAL FINANCIAL REPORT
8. APPROVAL OF 2017 BUDGET
9. BY-LAW AMMENDMENTS
10. NEW BUSINESS
11. ELECTIONS of open positions:
    1. Vice President
    2. Treasurer
    3. Member at Large
12. DOOR PRIZES
13. ADJOURNMENT

1. Role Call:
   1. President: Carrie Gerdes
   2. Vice-President: Jasmin VanSantvoort
   3. Treasurer: Vas Naina
   4. Secretary: Ben Chean
   5. Member at large: Satya Chaube, Alexis Millhiser,
      1. Absent: Sandra Whitty
2. Approval of Agenda:
   1. Jazz VanSantvoort + Rob Hancock
3. Election Committee:
   1. Cathy Bucci + Jeremy Siemens
4. Adoption of 2016 AGM minutes:
   1. Rob Stickles+ Sharon Berry
5. Business arising from 2016 AGM minutes:
6. Presidents Report:
   1. CCO was suppose to attend this AGM to explain funding models
   2. PIPSC news:
      1. Funding/opportunities available for professional development through PIPSC website
      2. Looking to contact other RT groups in PIPSC to discuss challenges faced in our profession
      3. PIPSC union dues to increase due to CFIA ruling
   3. Rob Hancock to attend branch meetings
   4. Collective Agreement
      1. PT and casuals members did not participate fully in surveys re: collective agreement
      2. Currently our collective agreement we are getting the best coverage for professional services.
   5. Vacation selection:
      1. 60% of respondents to previous vacation survey stated they were able to get the vacation they requested for.
      2. Currently, vacation selection process is not part of our collective agreement
      3. Management agreed to survey department on current vacation selection process. We really need to get everyone’s opinions re: vacation selection
   6. Work Safety:
      1. 32% of members feel unsafe with current work environment
         1. Not just about patient safety but also employee safety
      2. Not all issues are being brought forward to union’s attention
      3. If you feel that an issue has not been properly dealt with, please report it through the SOR system
         1. This is documentation where we can show in labour management meetings  that some issues have not been addressed
   7. General comments:
      1. Casual and Temporary worker pool is increasing in HHS
         1. They are a very vulnerable group in HHS
         2. Hours worked by casuals don’t count towards seniority
         3. Hours worked by Temporary staff only count when they get a permanent position
         4. Union to ask HR to continue tracking hours worked for all members
      2. Bargaining team composition:
         1. To be composed of 3 PIPSC: JCC-group stewards
         2. At least one steward must be from WFCC
      3. Labour Management (LM) agenda:
         1. Union would like to show its members items to be brought up in labor management meetings.
            1. To show to members that their concerns are being addressed
         2. Management and HHS refuse to allow this.
         3. Union representative in LM: Carrie/Vas/Rob/Carolyn
         4. HHS representative in LM: Gabe/Tammy/ Richard/Louisa/___
         5. Q: how to get LM to act in a timely manner
            1. No quick answer unless grievance has been filed
               1. Grievance process has established timelines
      4. Petition:
         1. A petition was circulating, complaining about executive’s decisions being biased against higher seniority individuals.
         2. Issues are addressed with petition’s authors and union
         3. Here are some items discussed:
            1. On-call: not a lot of individuals singing up for #1
               1. Management looking at oncall model
               2. Need to understand who is doing oncall and why people are not doing it
               3. Need to address competency with new machines
            2. Grievances:
               1. Process for grievances in 2016 AGM minutes
               2. Ask executive team if still unsure or need guidance to file grievance
            3. PT seniority:
               1. PT individuals need to work 1725 hrs to get 1 year of seniority
            4. WFCC: communications
               1. Plan in place to increase  WFCC/JCC communication
               2. May involve Carrie going to WFCC on certain days to hear concerns

6. 8. Member questions:
      1. Q: what happened to the CEL+CSRT+QA staff wanting to join union?
         1. Initially these groups voted in favor to join the union
         2. 2 days after CSRT group decided not to join union, and claimed information given to them was not accurate
         3. Dismissed by Labour Board without prejudice
         4. QA group is struggling to find any unions willing to take them on, since they are only 6 individuals
      2. Q: Why do we have 2 seniority lists? One for PT and one for FT
         1. This is a result of how hours/seniority is tabulated by PeopleSoft management system
         2. Not a priority for HR to track seniority on 1 list
7. Annual Financial report:
   1. Carrie + Arlene
   2. WFCC did not receive Christmas  social funding or invitation
8. Approval of 2017 budget:
   1. Alexis Millhiser + Rob Hunter
9. By-Law amendments: N/A
10. New Business:
    1. Change of group name from JCC RT group to HHS RT group
       1. Carrie to find out
11. Elections:
    1. Vice President: Vas Naina (acclaimed)
    2. Treasurer: Jasmin VanSantvoort (acclaimed)
    3. Member at large: Der`ek Ribeiro (voted)
12. Door Prizes
13. Adjournment: Rob Stickles + Heather