Compensation Coordinator (Administrative Coordinator - Compensation)

Internal/External

Division: Compensation Services

City: Ottawa, ON

Type of position: Hybrid, Desk sharing

Job Term: Permanent Full-time (35 hours per week)

Union/Non: IAM local 3011

Competition: 24-73b

The Professional Institute of the Public Service of Canada, a national union representing over 70,000 professionals and scientists throughout Canada, requires a Compensation Coordinator for its National Office in Ottawa.

PIPSC/IPFPC is committed to building an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our goals and objectives. We are making concerted efforts to foster a workforce that is representative of our diverse membership. We strive to create a work environment that is welcoming to everyone regardless of their gender, age, religion, race, ethnicity, and nationality. Particularly equity deserving groups, such as members of the IBPOC, and 2SLGBTQIA+ communities, people living with disabilities.

All qualified candidates will be considered; however, in support of achieving a diversified workforce we encourage applications for this opportunity from candidates belonging to one of the employment equity groups: Indigenous peoples (First Nations, Metis or Inuit), peoples of colour or persons with a disability. Consideration will be given to a qualified candidate who, at the time of application, voluntarily indicates being part of these groups.

What can I expect to do in this role?

Under the general direction of the Director, Collective Bargaining and Compensation and the functional supervision of the Manager (Compensation Services), the Compensation Coordinator is responsible for responding to internal and external client inquiries and assisting Officers by providing administrative support

Primary responsibilities:

Receives and records member and steward inquiries, responds to routine questions, determines appropriate stakeholders and redirects inquiries accordingly.
Provide administrative assistance to Compensation team members, including managing communications, documentation, meetings, and coordinating events and trainings, e-filing, compiling grievances, distributing group emails/invitations, posting news articles, arranging team meetings and minutes, obtaining translations, documenting standardised responses, and coordinating virtual and in person events, information sessions, and trainings.
Receive grievances, confirm required documents are submitted, open and maintain files, verify membership and follow-up when members are not registered.
Receive and execute filing requests, maintain up-to-date documents in e-filing systems (including job description library), review filed documents for compliance with filing systems to correct filing errors and provide training to stakeholders on filing systems, digitise paper files, and identify historical documents for stakeholders. Develop and implement systems for maintaining efficient, user-friendly filing systems.
Extract, compile, maintain, and distribute compensation information into statistical reports and summaries using spreadsheet applications. Note trends of emerging issues with respect to employer policies and procedures for review and action by Officers.
Act as liaison between the Institute and the competent body in matters related to scheduling hearings and other meetings. Arrange location, time, and meeting facilities and assemble required documentation. Notify participants and send agenda and reminder notices.
May be required to provide administrative support to the department as directed.
May be requested to undertake other related duties as assigned.

Education, Experience and Skills Required

Education:

Two (2) to three (3) year community college program in administration or a related field of study.
Two (2) to three (3) years’ experience in performing administrative duties, or an equivalent combination of education and experience

Language requirement:

Fluency in both official languages (French and English) is required

Skills and experience required:

Some knowledge of the authorities governing employer/employee relations in the federal public service of Canada and other jurisdictions
Knowledge of labour relations terminology
Data manipulation skills to develop user-friendly filing systems and to easily retrieve archived files
Ability to assist in the production of reports, and other correspondence
Ability to set work priorities
Ability to take and transcribe minutes of meetings
Ability to proofread and correct errors
Computer skills and experience with word processing, spreadsheet and communication tools

Compensation Package

Salary Range: $64,391 to $80, 488 (G3)
Group Benefits: Health, Dental, life Insurance and disability Insurance
Pension Plan: Defined Benefits
Vacation: 4 weeks per year, plus other generous paid leave
Paid Time Off: December 27th to 31st

Note

This unionized position is open to all interested parties. Preference will be granted in accordance with

the Collective Agreement for the IAM local 3011 bargaining unit.

How to apply

Applications must be submitted by email to staffingofficer@pipsc.ca, no later than 4:00 pm (Est) January 17, 2025. Please include Competition #24-73b in the subject line.

Submit a cover letter and resume tailored to the qualifications outlined in the job posting. Your documents should include specific examples that clearly demonstrate how you meet the requirements of this position, as your application will be evaluated based solely on the information provided.

If you require accommodation for a disability during the recruitment process, please contact us with your details. Our Staffing team will respond within 48 hours, and all information related to accommodation requests will be handled confidentially.

We are committed to creating an inclusive, psychologically safe, harassment-free, and accessible work environment, starting from the recruitment process.

We thank all applicants for their interest. However, only those selected for an interview will be contacted.