Presented to the PIPSC 104th Annual General Meeting
B-3 - Composition of Finance Committee (E)
Whereas PIPSC identifies in its statement on governance that, “The Institute has a parallel structure by Occupational Group and by Region. The structure by Group allows each bargaining unit to determine its bargaining priorities and strategies, and to deal with current concerns specific to its members’ profession”; and
Whereas the structure by Region allows the issues and interests specific to a particular geographic Region to be reflected in the Institute’s broader concerns; and
Whereas Committees study issues referred to them by the Board or provide advice and information on specific issues. The Committees formulate recommendations to the Board; and
Whereas the Finance Committee sets the fiscal roadmap of the Institute and as part of that process reviews the budgets of the Regions, Groups and Consultation Teams; and
Whereas none of the Finance Committee representatives are selected by the Groups or Consultation Teams,
Be it resolved that the Finance Committee be increased by two positions and those positions be filled by one Consultation Team representative and one Group representative, as recommended by the Advisory Council.
Be it further resolved that By-Laws 17.1.3 and 17.6.1 be amended as follows:
BY-LAW 17 COMMITTEES OF THE BOARD
17.1 General
17.1.3 Composition - All Committees shall consist of five (5) to seven (7) members, except the Finance
Committee which shall consist of seven (7) to nine (9) members, and, unless otherwise specified, shall include one (1) member from each Region. The Finance Committee membership will also include two members recommended by the Advisory Council: one Group representative and one Consultation Team representative. Where there is a Vice-President liaison to a Committee, the Vice-President does not count as a member of the Committee. The Committee Chair shall not be considered a member of a Region.
17.6 Finance Committee
17.6.1 Composition - There shall be a Committee of the Board to be known as the Finance Committee consisting of five (5) to seven (7) which shall consist of seven (7) to nine (9) members. The Chair shall not be a signing officer of the Institute.
Finance comment - This would have a maximum budget impact of $32,456
RSC - No Comment
B-4 - Composition of the PIPSC Training Committee (E)
Whereas PIPSC identifies in its statement on governance that, “The Institute has a parallel structure by Occupational Group and by Region. The structure by Group allows each bargaining unit to determine its bargaining priorities and strategies, and to deal with current concerns specific to its members’ profession”; and
Whereas the structure by Region allows the issues and interests specific to a particular geographic Region to be reflected in the Institute’s broader concerns; and
Whereas Committees study issues referred to them by the Board or provide advice and information on specific issues. The Committees formulate recommendations to the Board; and
Whereas the Training Committee sets the education roadmap of the Institute and as part of that process reviews the training needs of the Regions, Groups and Consultation Teams; and
Whereas none of the Training Committee representatives are selected by the Groups or Consultation Teams,
Be it resolved that the Training Committee be increased by three positions and those positions be filled by one Consultation Team representative, one Group representative, and one representative of the Separate Employers group (SEG) as recommended by the Advisory Council.
Be it further resolved that By-Laws 17.8.1 Composition be amended as follows:
BY-LAW 17 COMMITTEES OF THE INSTITUTE
17.8 Training, Education and Mentoring Committee
AGM 2020 (e)
17.8.1 Composition There shall be a Committee of the Board to be known as the Training, Education and Mentoring Committee consisting of five (5) to seven (7) eight (8) to ten (10) members. The Chair of each Region’s Training Committee shall be the designated member to this committee. The Training
Committee membership will also include three members recommended by the Advisory Council: one
Group representative, one Consultation Team representative and one representative of the Separate
Employers Group Each member shall designate an alternate, should that member of the Training Committee be unable to attend.
AGM 2020 (e)
17.8.2 Mandate the Training, Education and Mentoring Committee shall be responsible for advising and making recommendations and/or providing advice to the Board on any issue relating to the recruitment, training, mentoring and education of Stewards/members and the Institute training program.
RSC - No comment
Finance Comment - Financial impact of $48,685
B-5 - Advisory Council - Sector Council (E)
10.4.6 Sector Council The Advisory Council (AC) Steering Committee shall oversee and monitor all
activities pertaining to Sector Councils and shall, through application of the Policy Statement on Sector Councils, make recommendations both to the AC and the Board on such activity. Responsibilities of the AC Steering Committee shall include:
a. advising the AC on all new Sector Council proposals,
a. making recommendations to the AC for or against the establishment of new Sector Council and on follow-up activity by previously established Sector Councils,
a. seeking a decision from the AC to approve or deny permission for the proposal to proceed to the Board of Directors (BOD) for funding, and
a. providing a recommendation to the BOD regarding Sector Council formation and funding.
10.4.6 (new) The Advisory Council shall have entities in support of Advisory Council member specific needs. Advisory Council (AC) Steering Committee shall oversee and monitor all activities pertaining to these entities.
10.4.6.1 (new) Working Group on Consultation
10.4.6.1.1 (new) Mandate of the Working Group on Consultation
The Working Group on Consultation mandate shall facilitate the work of its Consultation Teams, ensuring a unified voice to the Employer on Institute positions, and improve the Institute’s consultation capabilities.
10.4.6.1.2 (new) Membership
Membership of the Working Group on Consultation shall consist of Consultation Team Presidents in the Federal Government, appointed by the PIPSC President, or their designate.
10.4.6.2 (new) Separate Employers Group
10.4.6.2.1 (new) Mandate of the Separate Employers Group
The Separate Employers Group mandate shall be to provide a forum to identify and discuss issues impacting separate employers.
10.4.6.2.2 (new) Membership
Membership of the Separate Employers Group shall consist of Group Presidents of employers that fall under the Canada Labour Code Part I or provincial labour code, or their designate.
10.4.6.3 Sector Council (formerly 10.4.6) The Advisory Council (AC) Steering Committee shall oversee and monitor all activities pertaining to Sector Councils and shall, through application of the Policy Statement on Sector Councils, make recommendations both to the AC and the Board on such activity. Responsibilities of the AC Steering Committee shall include:
a. advising the AC on all new Sector Council proposals,
b. making recommendations to the AC for or against the establishment of new Sector Council and on follow-up activity by previously established Sector Councils,
c. seeking a decision from the AC to approve or deny permission for the proposal to proceed to the Board of Directors (BOD) for funding, and
d. providing a recommendation to the BOD regarding Sector Council formation and funding.
DEFINITIONS:
Consultation (new) refers to union management consultation between PIPSC and Employer representatives. Consultation with Federal Department or Federal Agency, where there is multiple Bargaining Groups, is managed by the appointed Consultation Team President. In cases where there is only a single Bargaining Group, Consultation with the employer is managed by the Group President of that Bargaining Group on behalf of the Institute.
Consultation Team President (new) is appointed by the PIPSC President as the official PIPSC representative to a Federal Department or Federal Agency for the purpose of leading union-management consultation on behalf of the Institute.
National Consultation Team (new) is a departmental or agency focused team created, pursuant to the Policy on Consultation and the individual departmental or agency teams internal Terms of Reference, for the purpose of supporting the Consultation Team President in the execution of consultation activities on behalf of the Institute.
B-6 - AC Steering Committee (E)
10.4 ADVISORY COUNCIL
10.4.3 Steering Committee The Advisory Council shall have a Steering Committee comprising the Chair, the Vice-Chair, the AC Director, one (1) representative from each of the three (3) categories of employers elected from amongst Group and Consultation Team representatives employed by each category of employers: one (1) from Treasury Board, one (1) from Federal Government Agencies other than the Treasury Board and one (1) from the separate employers.
AGM 2015
10.4.3 Steering Committee (new) The Advisory Council shall have a Steering Committee comprising the Chair, the Vice-Chair, the AC Director, Chair of the Working Group on Consultation, Chair of the Separate Employers Group, and a representative of Group Presidents from the Federal Public Services.
10.4.3.1 Steering Committee Duties The Steering Committee shall be responsible for arranging the agenda and meetings of the Advisory Council, setting goals for the AC, sponsoring Sector Councils brought forward at the AC and making recommendations on those submissions to the Executive Committee via the Finance Committee.
AGM 2006 (e)
10.4.3.1 Steering Committee Duties (new) The Steering Committee shall be responsible for arranging the agenda and meetings of the Advisory Council, setting goals for the AC, sponsoring Sector Councils brought forward at the AC and making recommendations on those submissions to the Executive Committee via the Finance Committee, and the overall efficiency and effectiveness of the Advisory Council and it’s sub-entities.
10.4.4 Elections
10.4.4.2 AC Steering Committee (Except AC Director) Each year, there shall be an election of Officers of the Advisory Council. The newly- elected Officers shall take office immediately following the meeting at which they were elected. The Chair, the Treasury Board representative and the Federal Government Agencies representative shall normally be elected in even-numbered years. The Vice-Chair and separate employers’ representative shall normally be elected in odd-numbered years.
AGM 2015
10.4.4.2 AC Steering Committee (Except AC Director)(New) In same year as the election of the AC Director, all positions of the AC Steering Committee shall be elected for a three year term at the meetings preceding the PIPSC AGM. The Chair, Vice Chair, representative of Group Presidents from the Federal Public Services, Chair of the Working Group on Consultation and Chair of the Separate Employers Group shall be elected at the Advisory Council meeting or their respective meetings. The newly- elected Officers shall take office immediately following the meeting at which they were elected.
10.4.4.5 Vacancy - AC Steering Committee If a position, other than the position of AC Director, becomes vacant during the term of office, the remaining members of the AC Steering Committee shall act to fill the vacancy until the expiry of the original term of office. If the position of Chair becomes vacant, it shall be filled by the Vice-Chair. If the position of AC Director becomes vacant, it shall be filled as provided for in these By-Laws.
AGM 2015
10.4.4.5 Vacancy - AC Steering Committee (new) If a position, other than the position of AC Director,
becomes vacant during a term of office, the remaining members of the AC Steering Committee shall act to fill the vacancy until the next meeting where a member will be elected to complete the term of the vacant position. If the position of AC Director becomes vacant, it shall be filled as provided for in these By-Laws. If a member of the AC Steering Committee is no longer eligible to be a member of the Advisory Committee, then their position will be vacated automatically.
RSC - No comment - budget neutral