The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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Position Description – President

(BOD – April 2018)

Authority:

The President shall serve as the Chief Executive Official, Chair of the Board, and Chair of the Executive Committee and may Chair other Committees as designated by these By-Laws.  The President is an ex-officio member of all Committees except where excluded by the By-Laws and Regulations. (By-Law 19)

Term:  The President shall be elected for a term of three (3) years. (By-Law 19.2)

Reports to: The Board of Directors and the Annual General Meeting (AGM).

Position Summary:

The President ensures that the business of the Institute is conducted in an efficient manner and in accordance with the Institute’s policies and directives as established by General Meetings or the Board. 

Responsibilities:

  • In conjunction with the Executive Committee of the Board; responsible for the policy making, strategy and political action of the Institute.
  • Delegates Assignments and Mandates to Board Members based on identified strategic objectives and organizational needs.
  • Ensures there is a process to evaluate the effectiveness of Board Members, using measurable criteria, based on the agreed Assignments and Mandate.  Evaluates, on an annual basis, and reports to the Membership on the Board’s performance in achieving the Institute’s mission, strategic objectives and plans.
  • Promotes the goals and well-being of the Institute and exercises supervision of the Institute.
  • Serves as the Institute’s chief spokesperson with the media and the public.
  • Represents the Institute on Parliamentary Committees, monitors and / or participates in Government initiatives.
  • Chairs meetings of the Board, General or Special Meetings, or delegates responsibility as required. Keeps the Board’s activities focused on the Institute’s mission and strategic plan. Encourages collegial decision-making and Board cohesion.
  • Ensures Committee assignments are clear and holds Board Members accountable for the tasks assigned.
  • Builds positive relationships with counterparts in national and international organizations in the interests of the Institute’s strategic objectives and growth strategy.
  • Manages the affairs of the Institute.  Delegates responsibility for day-to-day management of the staff and administration of the Institute to the Chief Operating Official and Executive Secretary (COO&ES) and evaluates the performance of the COO&ES.
  • Ensures financial stability and organizational health; monitors financial planning and financial reports.

Requirements:

Must be a regular or retired member, in good standing, as required by the Institute By-Laws. (By-Law 7.1)

Expected Qualifications and Skills:

  • Acts with integrity and honesty.  Actions are guided by the best interests of the Institute and the public.
  • Ability to oversee the implementation of a strategic vision by ensuring the appropriate plans are carried out to deliver efficient, effective and high-quality services.
  • In depth understanding of the professional, policy and community context in which the Institute operates to recommend and oversee the impact of change.
  • Clear understanding of the separate roles of Board governance and the COO&ES management functions.
  • Ability to act on behalf of, and in conjunction with, the Executive Committee to provide leadership to the Institute.
  • Comprehensive understanding of the Institute’s corporate policies and supporting procedures.
  • Effective and collaborative decision-making skills and abilities.
  • Practical working knowledge of Directors’ fiduciary duties.
  • Effective communication and interpersonal skills to positively influence and communicate with the Board and Institute management and run effective meetings.
  • Demonstrated ability to exercise judgment while taking risks.
  • Track record of growing community credibility through leadership.
  • Understanding of union values and a commitment to working with Membership accountability structure.
  • Experience in the stewardship of resources belonging to others.

Performance Requirements:

A 360-degree review as per the Executive Compensation Committee (ECC) 2019-2021 Work Plan and consistent with the methodology of the approved ECC Terms of Reference.

Appendix A:  Position Description – Vice-President

The Vice-President shall assist the President and fulfill such other duties as set out in these By-Laws, including filling the position of Acting President should the President be either temporarily unable to fulfill the duties of office or is removed from office.  (By-Law 20.2)

Term:  The Vice-President shall be elected for a term of three (3) years. (By-Law 20.2)

Reports to:  President

Position Summary:

The Vice-President supports the President and participates in the conduct of the business of the Institute in accordance with the Institute’s policies and directives as established by General Meetings or the Board.

Responsibilities:

  • Serves as a member of the Executive Committee.
  • As a member of the Board, provides input on policy making, strategy and political action of the Institute and works to ensure approved policies, strategy and political action are fulfilled.
  • Actively works on Assignments and Mandates as delegated (assigned) by the President; submits action plans (on how to accomplish Assignments and Mandates) and reports to the President on the outcome of work done.
  • Speaks on behalf of the Institute on issues as authorized by the President.  Meets with Ministers and Deputy Ministers to discuss policy issues and represents the Institute on Parliamentary Committees as assigned.
  • Participates, as required, on Standing Committees and Ad Hoc Committees as established by the Board.
  • Prepares input to communiques to the members on their respective Assignments and Mandates.
  • Submits, in a timely fashion, a written report as required, on the activities in their respective areas of responsibility.
  • Publishes status reports every two months for posting on the Institute’s web-site.
  • Performs other related duties as assigned by the President.

Requirements:

Must be a regular or retired member, in good standing, as required by the Institute By-Laws. (By-Law 7.1)

Expected Qualifications and Skills:

  • Acts with integrity and honesty.  Actions are guided by the best interests of the Institute and the public.
  • Ability to implement the strategic vision by ensuring the appropriate plans are carried out to deliver efficient, effective and high-quality services.
  • In depth understanding of the professional, policy and community context in which the Institute operates to recommend and oversee the impact of change.
  • Clear understanding of the separate roles of Board governance and the COO&ES management.
  • Ability to act on behalf of, and in conjunction with, the President to provide leadership to the Institute.
  • Comprehensive understanding of the Institute’s corporate policies and supporting procedures.
  • Effective and collaborative decision-making skills and abilities.
  • Practical working knowledge of Directors’ fiduciary duties.
  • Effective communication and interpersonal skills to positively influence and communicate with the Board and Institute management and run effective meetings.
  • Demonstrated ability to exercise judgment while taking risks.
  • Track record of growing community credibility through leadership.
  • Understanding of union values and a commitment to working with Membership accountability structure.
  • Experience in the stewardship of resources belonging to others.

Performance Requirements:

A 360-degree review as per the Executive Compensation Committee (ECC) 2019-2021 Work Plan and consistent with the methodology of the approved ECC Terms of Reference.

 

Published on 20 June 2018