Meeting Notification- 2024 Annual General Meeting of the AFS Quebec City Subgroup
2024 Annual General Meeting of the AFS Quebec City Subgroup
You are cordially invited to come and attend your subgroup’s AGM
Wednesday, December 4, 2024, at 5:00 p.m.
The meeting will take place at the Grand Bourg restaurant, at 8500 Boul. Henri-Bourassa, Charlesbourg, QC G1G 5X1
Discussions are planned on several topics that affect you. Additionally, this is a great opportunity to discuss your concerns.
If you would like to participate, please send an email to: Gabriel.boucher@pipsc.ca with your name.
If you want to get involved in your union and help improve the quality of life at work, this evening will also be an opportunity to submit your application to the executive. See available positions in point 9 below. We are particularly interested in integrating the new generation of members into our executive; the next generation who will shape the working conditions of tomorrow.
You will find attached:
- the agenda;
- the provisional minutes of the last AGM;
- the call for applications for executive positions;
* Documents will be available in electronic format only.
Please review the documents before the meeting.
Gabriel Boucher
President of the Quebec City VFS Subgroup
2024 Annual General Meeting of the AFS Quebec City Subgroup
December 4, 2024
Agenda
5:00 p.m. Opening of the meeting
1. Opening of the meeting and quorum by our chairman of the meeting.
2. Reading of the notice of meeting and the agenda.
3. Adoption of the agenda.
4. Roll call of subgroup executive members.
5. Reading and adoption of the 2023 minutes.
6. Items arising from the minutes.
7. Report of the President.
8. Treasurer’s report:
Reading and approval of financial statements
9. Elections (word to the Election President)
• President (2 years)
• Secretary (2 years)
• Directors (2 positions, 2 years)
10. Elections of an auditor and a substitute.
11. Presentation: Various current affairs topics.
12. Varia.
13. Adjournment of the meeting.
2023 Annual General Meeting of the Quebec VFS Subgroup held on December 6, 2023 at the Le Grand Bourg restaurant
Provisional Minutes
- Opening of the meeting and quorum by our chairman of the meeting.
Gabriel Boucher, President of the VFS subgroup of Quebec City, acts as assembly president.
At 6:05 p.m., Gabriel noted the quorum and opened the meeting by welcoming everyone. At the start of the meeting, 9 members are present in person.
Gabriel indicates that he will act as election president.
- Reading of the notice of meeting and the agenda
Given that the members had received the notice of meeting and that no one asked for it to be read, proposed by Danick Pelletier, and seconded by Nancy Cinq-Mars, that the reading of the notice of meeting be ignored.
- Adoption of the agenda
Danick Pelletier proposes the adoption of the agenda, seconded by Nancy Cinq-Mars.
- Roll call of subgroup executive members
Pascal Thibodeau makes a roll call of the members of the executive and indicates their respective roles:
Gabriel Boucher, President
Nancy Cinq-Mars, vice-president
Ian Carpentier, Director
- Reading and adoption of the minutes of the general meeting of November 30, 2022
Since the members had received the minutes and no one asked to read them, not to read them.
Jamil Jalbert proposes the adoption of the minutes of November 30, 2022, seconded by Nancy Cinq-Mars.
No follow-up results from the minutes of November 30, 2022.
- President's Report
Gabriel Boucher, as president, presents his report to us.
The following topics are covered:
40% on site, Teleworking
Korn-Ferry competition and time code (returned to 3rd stage);
Safety in Quebec - first aid number 1844-272-4357
Signature of VFS agreement
No contribution increase this year
Mental health issues
Flex
Strike in schools and others.
- Treasurer's report:
Reading and approval of financial statements
Reading and approval of the budget
Gabriel Boucher reads the financial statements
The financial statements and budget are proposed for adoption by Mathieu Lebel, seconded by Danick Pelletier.
- Elections (word to the Election President)
Gabriel Boucher speaks to invite members to get involved within the executive.
- 1st Vice-President (2 years): Pascal Thibodeau (proposed by Vincent Paquet) elected by acclamation.
- 2nd Vice-President (2 years): Vincent Paquet (proposed by Jean-Philippe Bureau) elected by acclamation
- Treasurer (2 years): Jean-Philippe Bureau (proposed by Gabriel Boucher), elected by acclamation
- Director (2 years): Danick Pelletier (proposed by Jamil Jalbert) elected by acclamation.
The secretary positions and one director position are still vacant.
- Elections of an auditor and a substitute
Jamil Jalbert as verifier is proposed by Gabriel Boucher, seconded by Danick Pelletier. Jamil accepts.
Nancy Savard as a substitute is proposed by Gabriel Boucher, seconded by Vincent Paquet. Nancy was absent – to be confirmed if she accepts.
10. Varia.
a) Update on recruitment within the subgroup
b) Personal emails to keep members informed
c) Presentation of the union to new members
d) OHS Committee seeks co-chair for PIPSC
11. Adjournment of the meeting
Gabriel Boucher proposes the adjournment of the meeting, seconded Nancy Cinq-Mars by at 8:05 p.m.