Election Toolkit for the 2026 Election to the CFIA-VM Group Executive

This is your election toolkit to inform you about the election to the CFIA-VM Group Executive. Voting can only be done by accessing your account on the PIPSC voting system.

You will receive an email that voting is opening on February 3, 2026.

If you have a change of email address, please send an email to membership@pipsc.ca at the PIPSC National Office.

Please read all materials carefully to ensure that your vote gets counted.

This year, we will be electing the following representatives to the CFIA-VM group executive for two-year terms.

The candidate for the Member-at-Large position with the highest number of votes will be considered elected to the CFIA-VM Executive Committee.

The CFIA-VM Group is looking for candidates that have significant previous union experience and a good working knowledge of the Collective Agreement expiring in 2026 and PIPSC.

Elected officials will be required to:

• assume Officer portfolios;
• attend Sub-group Annual General Meetings (AGM) in their region;
• attend the CFIA-VM Group and PIPSC AGMs, as well as the Sub-group President’s Meeting; and
• meet approximately 6 times per year in person or via Zoom (meetings may take place on weekdays, weekends, and evenings).

These are volunteer positions requiring a commitment to perform duties both at times during and outside of your normal public service work hours.

Voter Eligibility

Members in good standing with PIPSC in the CFIA-VM Group are eligible to vote.

Voting Instructions

Please read the following information carefully:

• Voting System (https://elections.pipsc-ipfpc.ca/)
• All emails from the voting system will come from: donotreply-nepasrepondre@elections.pipsc-ipfpc.ca (please check any junk/spam folders).
• A self-serve password reset will trigger an onboarding email if you have yet to complete the onboarding process.
• If you have not received the onboarding/voting email, please ensure we have the correct email address on file by contacting elections@pipsc.ca
• If you have received the onboarding/voting email but wish to update your current email on file, please reach out to elections@pipsc.ca. 
• Members must complete the onboarding process to log into their account. Please follow the instructions in the email. 

• Help documents for the new voting system can be found here: English and French
• YouTube videos for the new voting system can be found here: English and French

If you have any questions or require any assistance, please send an email to elections@pipsc.ca.

Election Activities

Problems have arisen in the past that have caused embarrassment to candidates, some examples of which should be avoided:

• Use of any Institute membership list for campaign purposes. Contact information contained on the PIPSC Web Site is provided for the sole purpose of allowing members to contact their Institute representatives for employment-related problems or questions. This information may not be used in unsolicited bulk e-mailings.
• Use of a logo sufficiently similar to the CFIA-VM Group or the Institute logo as to imply support.

Résumés Submitted by Candidates

All candidates were invited to submit résumés, of 200 words or less, stating their experience/objectives. The résumés of candidates for the positions you are eligible to vote for can be viewed through the above candidates list and through the PIPSC voting system when logging into vote. Candidates could include why they want to be on the executive and any priorities the executive should address.

NOTE: The resumes submitted have been reproduced without corrections to a maximum of the first 200 English words. The translated versions were produced by PIPSC translators.

This Election Procedure will be done in accordance with the CFIA-VM Group Constitution and By-Laws by clicking on this link: https://docs.google.com/document/d/1wxAz01aYX_cYrzuF4eHAUOaepWWI1axR/edit.

Deadline for voting: February 13, 2026, at 5 pm (Ottawa time)

If you have any questions or required any assistance, please send an email to elections@pipsc.ca.

Ayman Soryal
CFIA-VM Elections Committee Chair