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MEETING: IT Montreal-Metro Sub-Group Executive Meeting LOCATION: Virtual DATE: November 28, 2024 |
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GUESTS: |
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IN ATTENDANCE: |
REGRETS: |
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Denis Hudon, Renaud Guiard, Robert Tellier, Francis Desilets, Jenny Chong |
Volumny Jeantty |
(Translated from French)
- Adoption of the agenda
- Robert Tellier, President, presents the agenda.
- No additions or changes requested.
- Robert moves to approve the agenda.
- Seconded by Francis.
- All in favour.
- Review and approval of previous minutes
April 22, 2024, meeting minutes
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- No changes requested.
- Moved to approve by Denis.
- He was seconded by Renaud Guiard.
- Minutes are carried unanimously.
- Remarks by the Executive
A word from the President
President Robert Tellier welcomes the participants. He requests that everyone share their interests. A round-table discussion is held for each person. All validate their position on the executive. He mentions that the agenda is open and that items not discussed will be postponed until the next meeting. He invites the executive to talk to their entourage to see if any IT members are interested in joining us, since three positions are now available.
Treasurer’s Report
Access to the bank account must be validated between Renaud and Denis. The treasurer’s report will be sent by e-mail. Our allocation for 2025 was deposited in the bank account, after Denis had submitted the required documents . The budget process was postponed until the next meeting. For the time being, no decision will be taken on funds to be allocated to certain activities or promotional items.
- Ongoing action items
4001.01) Continuous
Denis — Updating the Sub-Group Executive webpage. Membership validation. The President accepts the 3 resignations, including the position of Secretary and two Director positions.
4001.02) Completed
New action:
Giving Google Drive access to all IT Montreal-Metro Sub-Group members. Management of the sgcsmm@pipsc.ca account and access.
4001.03) To be followed
New action:
New executive members must request a PIPSC account at informatics@pipsc.ca.
4001.04) To be followed
The treasurer must validate that the Signing Officers to the BMO account are in good standing.
4001.05) To be followed
Updated contact information for the Montréal-Métro IT subgroup executive directory. Some information is missing.
4001.06) To be followed
New action:
Send the minutes of the April 22, 2024, meeting to Lyse Desgagnés for translation and posting on the Montréal-Métro subgroup web page. —Denis
4001.07) Continuous
Update of the document "Aide-mémoire du Sub-Group" located in the "Miscellaneous" folder of our Google Drive.
4001.08) Continuous
New action—Robert:
Ask for an updated list of Sub-Group members and place it on Google Drive.
4001.09) Continuous
New action:
Planning the next Sub-Group executive meeting
- Topics discussed
A look back at the Sub-Group 2024 AGM (all):
Postponed until the next meeting.
2024 PIPSC AGM (Robert)
The President announces that PIPSC dues will increase. A motion was passed to rename the constituent bodies from “chapitre” to “section” in French. Around February and March, the Sub-Group presidents will meet. This will be followed by the creation of a demands committee to take the pulse of the membership, with the aim of establishing a basis for the next collective agreement. He invites the executive to put out feelers for members’ ideas.
Portfolio redistribution (Robert)
The President initiates discussions with the executive on what everyone would like to do before assigning portfolios such as engagement events (social, cinema, apples in several suburbs), promotional material (ideas, limits) and 2025 AGM (location, approximate date). Over time, new members will be able to get involved as they see fit. Francis offers to help Renaud with the treasury. A gradual transfer of knowledge will be made by Renaud, who, in the meantime, continues in this role.
- Other business/Roundtable
Robert proposes inviting the new Quebec Regional Director to a future AGM. As beginners, Francis and Jenny try to keep up with the flow of executive meetings.
- Adjournment
President Robert Tellier informs us that some items not discussed have been postponed to the next meeting. He thanks the participants and suggests that the meeting be adjourned. The next meeting will be in January, and a Doodle will be sent out when we return from the holiday break.
The President moves that the meeting be adjourned, and Denis seconds the motion.
Carried unanimously.
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Interim Secretary
Denis Hudon