NAV Canada Executive Committee Meeting - December 2022

1. Call to order

9:30AM

MS

2. Adoption of agenda

Moved by LG. Seconded by MK.

Executive

3. Approval of Minutes of Sep 29, 2022 

Moved by HA. Seconded by TG.

Executive

4. Business arising from previous minutes

NA

Executive

5. President Update

• Attended PIPSC Advisory council
• Consultations with Diana Kelly CHRO, Amanda Sarginson AVP of LR, Mark Cooper CTO & CIO, and Sylvain Guindon Director of LR and Lee Robinson LR partner
• Dealt with member grievances, FWA, standby pay, overtime
• NCJC Executive meeting
• Enhanced Culture overview meeting
• Disability management update
• Reviewed and provided feedback to workplace harassment and violence incidents
• Met to receive quarterly report from Sunlife and review any appeals
• Met with Denise (PIPSC negotiator) and PIPSC Legal including external counsel to discuss contractors and the letter re bargaining.
• Quarterly CEO meeting with unions
• Meeting with Coughlin’s re current NCBAA trust Fund
• Met periodically with Group Executive to discuss matters of importance. Ie. letter to and from NAV re bargaining
• Responded to competitions to ensure compliance
• Followed up on MDA assignments to ensure backfill
• Working with PIPSC to put pressure on NAV re contractors
• Putting pressure on PIPSC re classification
• Attended International Federation of Employee benefits CANADA on behalf of the NCBAA
• Coordinated and chaired NCBAA meeting
• Attended NAV pension committee meeting as observer.
• Met with CATCA Executive to provide opinion on relationship with NAV
• Chaired Ottawa West Subgroup AGM
• Consultation meeting with Dianna Kelly to trigger preliminary discussions re bargaining.

MS

6. Vice-President Update

• Attended the Nav Canada Group AGM 2022
• Consultation with VP Mark and AVP Amanda
• Talking to members and lots of positive feedback about the AGM
• Adding to the other business section: Job Titles and Descriptions; Prioritize and file status topics; and what happened to our new bylaws update?

TG

7. Financial Update

• Treasurer provided an update on the budget
• Discussion about plans using the remaining balance
• Attended the Nav Canada Group AGM 2022
• Attended consultation with VP Mark and AVP Amanda
• Answered members’ questions
• Attended informal Exec meetings

Motion to accept by HA. Seconded by EF.

HA

8. Secretary Update

• The Nov 24th 2021 minutes, the Feb 11^th 2022 minutes are still not published
• Sent the May 13^th minutes for translation and publishing
• Attended informal Executive update meetings
• Assisted members with CA related questions.
• Answered members Flex questions and provided info on submitting the Flex form
• Action items: SAFE survey discussion with management planning still pending
• Attended PIPSC National AGM 2022
• Attended the Nav Canada Group AGM 2022
• Nav AGM planning complete
• Nav AGM message to members
• Attended consultation with VP Mark and AVP Amanda
• Member issue with new manager: Meeting with L1 and L2 and Lee Robinson to resolve the issue and provide solutions
• Responded to competitions to ensure compliance
• Followed up on MDA assignments to ensure backfill
• Invited to West Sub group AGM
• PIPSC Group email account: a request to PIPSC to have access to that account to all Exec members instead of MS forwarding them every time.

EF

9. Members at large update 

MK:

• Attended the NAV AGM 2022
• Attended the PIPSC National AGM 2022
• Attended the consultation meeting with VP M. Cooper and AVP Amanda
• Organized getting the NAV/PIPSC mugs for the East sub group members
• Assisting in organizing Pot luck with both sub groups and main group.

LD:

• Attended Head Office OSH meeting
• NOSH training
• NOSH meeting
• Attended the PIPSC National AGM 2022
• Attended West subgroup AGM
• Consultation with VP Mark and AVP Amanda
• Consulting with members about FWA
• Assisting in organizing Pot luck with both sub groups and main group.

MK/LG

10. Negotiations

• Classification: Has been referred to arbitration (The pay scales portion associated with it).

• Denise:
• Discussed Executive training
• Exec training and strategic planning at Dec 14, 15 meetings (Think of what your goals are and what do you want to give to your members)
• Think of why we are a union
• Re Bargaining: Biggest strength is to withdraw services and Call on active members.
• Bargaining team: We are filing notice in the spring

Denise/MS

11. Grievance Update

MS

• Denise (our negotiator): Will file a group grievance re dependent contractors, on our behalf.
• MS: his recommendation is to file a complaint to CIRB

12. NCBAA/NCJC

• Refer to section 5 (President Update)

MS

13. OSH report

• NA

14. Other Business

• OSH Alternate (LG: Recommend a new member of the Executive)
• Bargaining team members (Resolved)
• Consultation (Note we are speaking on behalf of PIPSC so be careful)
• Interpretation of the CA
• Job Titles and Descriptions (need to follow up in consultation:  Who’s responsible for job titles)
• Prioritize and file status topics (A cloud doc to keep track)
• Members promotional items (We discussed about the items and MK will follow up on cost and availability, we discussed logos)
• Action item: follow up on our new group bylaws
• Action item: get a list of plan A and plan B members
• Action item: MK to check promotional items cost
• Term employees (Bring as a Bargaining topic as some Terms are not posted and assigned because there is an immediate need)

15. Adjournment

Executive