NAV CANADA Executive Meeting October 12, 2018
Marriott Residence Inn – Laurier Avenue
Ottawa, ON
Minutes
President (MS)
Vice President (PT)
Secretary (EF)
Treasurer (PV)
Member at Large (MD)
Member at Large (MK)
Member at Large (LD)
1. Call to order / MS
8:39 AM
Noting that Brad Whitson is attending as a regional consultation team member.
Noting that the Treasurer (PV) is late.
2. Adoption of agenda / Executive
Moved by EF. Seconded by MK.
3. Approval of Minutes of April 13, 2018 / Executive
Moved by PT. Seconded by MD.
4. Meeting with Senior Management / Executive
Discussed the engagement survey results and a round table to talk about the challenges that caused the low engagement numbers.
5. Business arising from previous minutes / Executive
Discussed the Engagement survey and provided feedback to the CEO on anonymity of the survey as well.
6. President Update / MS
- Lunch and Learns -- Flex Work Arrangements
- Management style in Francine’s group
- Management concerns in Danielle Desbiens group
- Management messaging under Robert Cook
- Attended the NAV Cannabis Symposium in May.
- Attended the NCR Regional Council
- Attended the Steward Council
- Attended the PIPSC Advisory Council
- NCJC Benefits meeting in April
- Telephone conference regarding Sick Leave policies i.e. When should an employer be allowed to request that an employee release medical information to third party
- Consultation with HR re OSI process
- Chaired Group Savings Program meeting in April and September
- Attended NAV CANADA Bargaining Agents Association Meeting
- Second Level Grievance re Flex Work in May
- Performance Conversations Consultation with HR
- Participated in the NAV CANADA Scholarship selection committee.
- Post Board update from Neil Wilson
- NCBAA Trustees meeting (for retiree’s benefits)
- Met with employee regarding the work they are doing and if it should fall under our Bargaining unit
- Meeting one on one with Neil Wilson (CEO) in July regarding overall observations of our bargaining unit with regards to Engagement.
- Leave with income averaging discussions.
- Work Place investigation in Matt Good’s area concerning behavior of management.
- Coordinated two days All Stewards meeting in Cornwall
- Started Bargaining preparations with Pierre Ouellet
- Consultation in Engineering re SAFe/Agile methodology
- Collective Agreement review with Group from Operations delivered jointly by LR and myself.
- Attended Information Managements All hands QBR meetings.
- Attended and coordinated Classification Review Project Meetings
- Successfully participated in a reclass of ENG4’s to CS4s
- Working on survey related to Bargaining
- Working on issue related to OSI and them constantly checking up on members during sick leave.
7. Vice-President Update / PT
- Attended the two days All Stewards meeting in Cornwall.
- Attended Sub group meetings.
- Attended Classification meeting.
- Attended the Second level grievance hearing for the policy grievance.
8. Financial Update / PV
- Attended the NAV Cannabis Symposium on May 7th 2018.
- Attended the two days All Stewards meeting in Cornwall.
- Attended the Steward council.
- Attended the Bargaining new group dinner.
- Involved in the Eng4 to CS4 migration of a team.
- Purchased the PIPSC visibility items for our group AGM.
Finance moved by MK. Approved by EF.
9. Secretary Update / EF
- July 4 2018, classification meeting downtown with LR and President.
- June 14 2018, performance meeting downtown with LR and President.
- June 18 2018 Flex lunch and learn session at Tom Roberts.
- July 20 2018 Consultation meeting about vacation banking with Management and LR at TSC
- Sep 12 Bargaining dinner with LR, new group and VP of Engineering
- Sep 13, 14 2018 two days All Stewards meeting in Cornwall.
- Participated in the NCR Stewards Council on September 2829, 2018
- Dealt with a member’s issue regarding his rejected banked OT Form (Advised that all managers should be getting a directive soon to allow the banked OT regardless of how much unused vacation they have)
- Dealing with a member in regards to stress leave, OSI form, Safe/Agile process and employeemanager relation; continuing to follow up with member.
- Assisted and answered members’ questions regarding Flex work arrangement and filling the form.
- After the All Stewards meeting, followed up with TSC members regarding Safe/Agile process
- October 11 2018, met with Engineering senior management and VP of Eng. discussing Safe retrospective with Change Practice Team.
- Working on a SAFe survey that will be sent out to members in Engineering soon to get their feedback with the goal of continuous workplace improvement.
10. Members at large update – / MD/MK/LD
MD:
- Lunch and learn sessions downtown on Flex work arrangement.
- Attended the two days All Stewards meeting in Cornwall.
MK:
- Attended the Steward council
- Attended the two days All Stewards meeting in Cornwall.
- Attended Lunch and learn sessions.
- Attended East Sub group meetings.
- Attended the Regional council
LD:
- Attended the Regional council
- Attended the two days All Stewards meeting in Cornwall.
- Attended the Sub group meeting as Secretary
- Attended the Sub group meet and greet.
- Attended the Cannabis symposium in Cornwall May 2018
- Flex work lunch and learn sessions downtown.
- Flex work arrangement, LR meeting with IM
- Attended the Bargaining dinner at social with LR
- Banked overtime and vacation, management meeting with LR at TSC with Secretary(EF) and President(MS).
- Represented members regarding the drug and alcohol policy issue.
- Represented member regarding substance abuse.
- Represented a member regarding a bullying case.
- Attended the OSH local 77 Metcalfe monthly meetings.
11. Negotiations / Pierre/MS
- MS met with Pierre the week of October 8th and they went over bargaining planning.
- Feb21 22 Bargaining training
- March 20, 21, 22 Bargaining prep / MS
- Pierre: We will work on a survey to give us ideas on what we need to concentrate on.
12. Grievance Update
- President provided an update (more info in section 6).
- One policy grievance
13. NCBAA/NCJC / MS
- President provided an update (more info in section 6).
- Discussed some of the PSAC dental plan new great benefits.
14. OSH report / Brad Whitson
- Nothing to report.
- Investigate OSH consideration for the new Downtown location.
15. Other Business
- PV suggested representing PIPSC and attending a cannabis conference on Nov 2425 2018 here in Ottawa Shaw Center.
- Action item: Survey for Engineering about the SAFe process.
- Action item: Survey for members regarding questions on new bargaining round.
- Action Item: Jackets for the Executive to show unity and one for the stewards.
16. Adjournment / Executive
Moved by LD Seconded by PV.