The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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2020-12-04

Quebec Region SH DND Sub-Group AGM

 

Meeting Minutes

 

  • Opening Remarks
  • Approval of the Agenda: moved by Sonia Richard, seconded by Sophie Lévesque.
  • Approval of the December 6, 2019, Minutes: moved by Renee Lessard, seconded by Josée Girard.
    • Action Item 4 d) to be followed up for verification by Josée Girard.
    • 5 b) to be followed up by Josée Girard who will forward the information to Karine Regimbald.
    • 7 a) Invoices should be sent to the SH Group for reimbursement.
    • 7 b) The team does not want to use the Google drive.
  • Composition of the Sub-Group Executive
  • Finances/Budget/Expenditures
    • Financial statements were presented by Josée Girard: The Sub-Group bank account has a balance of $2,167.
    • The President moved that T-shirts be purchased for the Sub-Group Executive members so they can be easily identifiable at the next Sub-Group AGM. Seconded by Sophie Lévesque. Karine Régimbald will check with the Quebec City Branch regarding the quality, supplier, minimum order requirements, for a maximum of 20, ideally 12. Sophie Lévesque will check with the Montreal supplier.
    • The President suggested having a banner made for the Sub-Group at a cost of approximately $300. Josée will check on the design of the logo.
    • Sophie Lévesque proposed to promote the activities of the Sub-Group by having gift cards drawn after the Holidays on a pro rata basis on each of the bases (Bookstore, SAQ, encouraging buying local, other). Amount to be determined in January.
    • The budget is delayed until mid-year because we do not have access to the amount allocated to the Sub-Group for 2021. The Treasurer will check with Ms. Popova regarding the 2021 allocation.
  • Revision of Sub-Group By-Laws
    • Postponed to the next Executive meeting as Josée is still waiting for a response from the SH Group regarding our By-Laws.
  • 2021 AGM
    • The item will be discussed at the next Executive meeting to see how the pandemic is progressing in order to plan the AGM.
  • Membership Lists
    • Sophie Levesque will ask the SH Group (Eric Massey) to provide her with the list of members of the SH Group, DND and the Quebec Region.
  • Communications with Members
    • Postponed until the list of Sub-Group members is available.
  • Roundtable
    • At Bagotville, Josée reported that for the moment there is some flexibility on behalf of management regarding Leave 699. At the UMCC, Josée Girard handed the co-chair role to the local UNDE representative. Sonia sits on PIPSC’s National Official Languages Committee and on the FTQ’s task force on French language quality.
    • At Valcartier, we have found that in the context of harassment and violence in the workplace, formal complaints provide better results than the various consultation and complaint methods. In terms of accommodations related to COVID-19, members with access to telework are satisfied. Telework is not applied in some departments but could apply to other staff; they have received confirmation from the employer that it is trying to provide the necessary equipment. At the UMCC, the co-chair at each meeting alternates with the UNDE representative.
    • At Longue-Pointe, teleworking is well established and there are few adjustment problems. The collaboration with management is going very well at Longue-Pointe. At Saint-Jean, current management is also working very effectively with the union, but relations between management and employees remain strained. Telework is more or less available depending on the task in Saint-Jean due to the on-site recruitment, but there do not seem to be any complaints from employees. Staffing is tight in Saint-Jean, meaning employees are overworked and hesitant to complain for fear of retaliation.
  • Other Business
  • Adjournment: Moved by Karine Régimbald, seconded by Sonia Richard.
Published on 8 April 2022