SH DND Quebec Region Sub-Group AGM
Notice of meeting
2023 Annual General Meeting (AGM)
WHERE? Virtual AGM on Zoom
WHEN? Tuesday, December 5, 2023
TIME: 6 p.m. to 8 p.m.
Join the Zoom meeting (recommended browsers: Chrome or Edge)
https://pipsc.zoom.us/j/95830068704?pwd=UlZkZEhEcXNjN09CdGF0Z1lFOUVMZz09
Meeting ID: 958 3006 8704
Secret code: 735845
Find your local number: https://pipsc.zoom.us/u/aoiwMQoYF
Hello everyone,
The AGM is an opportunity to learn about the current important activities and issues of our union. Usually, this is also the time for the members to elect their Executive Committee. Officers normally include a president, a vice president, a secretary, a treasurer and directors.
For this year, in accordance with the Sub-Group by-laws, one vice president position (two-year term), one secretary position (two-year term), and one director position (two-year term) will be filled by election at the 2023 AGM. A second director position (one-year term) will be proposed following revision and approval of the by-laws.
Those interested in applying for a nomination can do so at the virtual AGM or by emailing Mr. Eric Massey by 4 p.m. on November 30, 2023. (emassey@pipsc.ca).
In addition, we will have the great pleasure of welcoming two guests: Mr. Eric Massey, member of the SH Group Executive Committee and Chair of the Bargaining Team, and Mr. Pierre Potvin, Quebec Regional Director.
Your presence is strongly recommended, especially since we have information to pass on to you concerning the collective agreement (negotiations are currently underway) as well as our current debates, work, and issues.
We will also be voting on amendments to our by-laws. Please take a few minutes to read the proposed amendments.
https://docs.google.com/document/d/19gA_RWSVqLbDVlfLSlQoRRyLWmJ9bThm/edit
“Regular member” Member as defined in PIPSC’s by-laws and regulations.
“Rand member” A member who has not applied for PIPSC membership, but still pays dues.
3.1 All members of the SH Group A member of the SH Group who works for DND in the Quebec Region and who is a regular member of PIPSC is also a regular member of the Sub-Group. are regular members of the Sub-Group.
3.2 Regular members of the SH DND Sub-Group who become retired members of the Institute and remain in the Quebec Region also become retired members of the Sub-Group. shall be a retired member of this Sub-Group.
4.1 Only regular members All members shall be eligible to hold office, nominate members for positions on the Sub-Group Executive, propose amendments to the Constitution and By-Laws of the Sub-Group, and vote in Sub-Group affairs.
4.1.1 A regular member who retires during their term of office may complete their term of office and retain all the same rights as regular members, provided that there are 12 months or less remaining on their term of office on the Executive.
4.2 All Regular and retired members shall be eligible to attend and speak at general meetings of the Sub-Group.
5.5 Signing Officers: Signing officers shall be elected or appointed by the Executive of the Constituent Body, and the decisions taken in this regard shall be recorded in the appropriate minutes. There should be a minimum of three signing officers.
5.6 5.5 Signatures: All cheques shall have the signatures of two signing officers. A signing officer cannot also be the payee. Financial transactions shall require the signature of any two (2) of the president, vice president, secretary, and treasurer of the Sub-Group. A signing officer cannot also be the payee. A written account shall be kept of all expenditures.
5.7 Records: A written account shall be kept of all expenditures.
6.2.1 As of 2023, the Executive may have up to seven (7) members, provided they represent the four (4) clinics/garrisons in the Quebec Region.
6.2.2 Of the seven (7) elected members, two (2) are from the Valcartier Garrison, two (2) are from the St-Jean and Longue-Pointe Garrisons, and three (3) are from the 25th C SVC S in Bagotville.
7.2.2 Nominations may be submitted in writing to the Elections Committee or may be made from the floor of the Sub-Group AGM.
7.2.3 Reserved 7.2.4 The Elections Committee shall satisfy itself that the candidates for election are eligible and willing to serve, as per By-Law 4.1.
7.3.3 Reserved Written nominations must be received by the Committee before the date set by the Elections Committee.
8.1.2.1 The location of the Annual General Meeting is chosen so as to minimize costs for the Institute and may be held virtually or in a mixed format.
8.1.5 Voting on Motions: All members present at the Annual General Meeting are eligible to vote. Voting for positions on the Sub-Group Executive shall be by ballot. Otherwise, v Voting shall normally be by a show of hands. Each member shall have one (1) vote. Decisions shall be by a majority vote.
BY-LAW 9 RULES OF PROCEDURE
At any meeting of the Sub-Group, Sub-Group Executive or Committees thereof, matters of procedure, insofar as they are not specifically provided for, shall be governed by a majority vote of the members present and voting on the matter of procedure. The Chair of such meeting shall first rule on a matter of procedure or order and shall, in the absence of any By-Law to the contrary, rely upon and be governed by the latest edition of the American Institute of Parliamentarians Standard Code of Parliamentary Procedure or “Le code des procédures des assemblées délibérantes” available at the meeting. Code Morin.
It is the engagement of our members that makes us strong. By playing a leadership role in your union community, you will help PIPSC achieve its goals of improving the lives of its members and advancing the issues that matter most to us and to the Canadian labour movement.
We look forward to seeing many of you.
Your SH DND Quebec Region Sub-Group Executive Committee
Send your questions to jgirard@pipsc.ca.
Agenda
- Opening remarks
- Roll call
- Review and adoption of the agenda
- Review and approval of the amendments made to the SH DND Quebec Region Sub-Group’s By-Laws
- A message from the president
- Introduction of our guests: Eric Massey and Pierre Potvin
- Election of the Sub-Group Executive Committee members
- Miscellaneous
- Door prizes
10. Adjournment