Date: August 12, 2025 - 9 am to 5 pm ET
Present: Rob Scott, Pierre Touchette, Debbie Butler, Tamara Critch, Stan Buday, Christine Ledrew, Karim Chaggani, Jean-Simon Brassard, Marc Benoit, Yvonne Snaddon, Jacob Beaulieu
Staff: Robert Séguin, Iris Chan
Virtual: Giovanni Giolti
Regrets: Lucille Shears
Minutes/procès-verbal
1) Welcome / Bienvenue (Rob)
a) Equity Statement (Christine)
b) Land Acknowledgement (Jean-Simon)
2) Adoption of Agenda / Adoption de l'ordre du jour
a) ACTION : Add ITYPC Report to Standing Items (Tamara)
b) Moved by Tamara Critch, seconded by Christine Ledrew; Carried
3) Approval of Minutes of Last meeting / Approbation du procès-verbal de la dernière réunion de 6 June/juin 2025
a) Moved by Tamara Critch, seconded by Karim Chaggani, Carried
4) Business Arising from the minutes/Action Items Affaires découlant du procès-verbal/Points d’action
a) Merging of the Portage, Hull and Gatineau Sub-groups (Pierre, Lucille)
i) ACTION: Lucille and Pierre to meet to address and complete formal paperwork. (Ongoing)
(1) Doing Portage AGM, second week of September, Gatineau one or two get together, Hull wants to remain alone and will see attendance of Portage AGM and inviting Gatineau as well, will know more after AGM. Hull AGM was held. (Ongoing)
ii) ACTION: Pierre to send letter of interest to members in Gatineau SG and invite to AGMs of Portage and Hull.
(1) Gatineau SG were not invited to Hull. (Completed)
b) Visibility / visibilité (Robert, Pierre)
i) ACTION: Pierre Touchette to send a list of remaining swag items to the Executive (Completed)
(1) Sent list to PIPSC for inventory of items in their space. Purpose to ensure not being taken by others.
ii) ACTION: Pierre to bring shirts for those attending IT AGM and ship the rest to Ontario members, ship shirts for Atlantic Regional Council to the President of the Fredericton SG. (Completed)
iii) ACTION: All Group Executive to send Canadian made SWAG suggestions to Pierre. (Completed)
c) Navigar (Rob)
i) ACTION: Rob Scott – table an agenda at IT Training Subcommittee to make decisions on the other groups accessing the training fund. (Ongoing)
(1) Dealing with more pressing issues, not a high priority.
d) AV Equipment (Marc)
i) ACTION: Marc Benoit to provide serial numbers to the Treasurer, Debbie Butler (Completed)
e) 2025 Subgroup Presidents evaluations (Lucille)
i) ACTION: Lucille to upload evaluation summary to group drive. (Ongoing)
f) Strategic Planning Meeting (Robert)
i) ACTION: Robert to confirm if bargaining training is full 3 days. (Completed)
g) Strategic Bargaining Committee (SBC) (Robert)
i) ACTION: Robert to work with Pierre and Stan the essential services list. (Ongoing)
(1) Robert, it’s ongoing, not started, confirmation from TBS on their POC.
h) Bargaining Update / Mise à jour sur les négociations (Rob, Robert)
i) ACTION: Robert – ask Elizabeth to send doodle dates to look at packages, zoom and in person (Completed)
i) Return to Office / Retour au bureau (All)
i) ACTION: Yvonne and Stan to bring lack of management training to WGC and IJCC and its effects on members. (Ongoing)
(1) Yvonne, made WGC Chair aware and asked to be brought to next meeting. Stan will bring to next IJCC and add to agenda.
j) Elections Committee (Karim)
i) ACTION: Karim to request votes by region from Elizabeth. (Completed)
k) ITYPC (Debbie, Jean-Simon)
i) ACTION: Debbie to provide the ITYPC Chair the template on how to submit a budget. (Ongoing)
ii) ACTION: Yvonne and Jean-Simon to work with Rob on the request to the EC to include the ITYPC Chair at YPC meetings. (Ongoing)
l) Citations (Tamara)
i) ACTION: Tamara to purchase gift cards. (Completed)
5) Standing Items / Points permanents
a) Bargaining Update / Mise à jour sur les négociations (Rob, Robert)
i) Rob advised the bargaining has been selected and notified. There are meetings scheduled for 20 August 2025 (virtual) and 27-29 August 2025 (in-person) for bargaining preparations. These meetings will review and select items from the proposal meetings. Robert advised the RCMP have ratified their agreement and will be implemented on 27 November 2025 and will affect our collective as the majority of the RCMP Civilian Members are IT.
ii) Strategic Bargaining Committee (SBC) (Stan/Rob)
(1) Stan – attended the last SBC meeting in Rob’s absence. There was a presentation on PSAC’s proposal, including AI, telework and harassment. And TBS’s proposal with basically placeholders for money. Also presented by Dejan Toncic WFA. Rob and Robet reiterated that the SBC is not a central table but for common issues and we would not entertain GEI in these discussions.
iii) Training Fund Update (Rob)
(1) Rob advised that we continue to meet and move issues forward and have meetings scheduled for the subcommittee and IJCC at which time the most current statistics will be provided. Marc asked if there should be a deep dive on Navigar and Rob suggested a meeting to discuss and possible subcommittee.
iv) IJCC Update (Stan)
(1) Stan advised there was a brief meeting on 17 July 2025 for confirmation of membership of IJCC and advised after our Strategic Planning meeting who would the committee members, as well as an update from the subcommittee and the future of the IT Training Fund. There is an AI committee and is a standing item every second meeting. Rob provided update from subcommittee of future of fund, possibility of expanding scope of training.
v) Bargaining Training (Robert)
(1) Robert advised there was an update sent via email with the direction PIPSC decided to take, limited to bargaining members only, exclude executive members being held in Ottawa on 9-11 September 2025, Sept 9-11. Rob – registered our disappointment limiting us, part of our decision to join other groups with understanding to include our exec members, have gone back on that agreement.
b) Strategic Planning Portfolio Update & Review / Mise à jour et examen du portefeuille de planification stratégique (All)
i) Tamara advised the tasks are meant to be looking at every meeting, not once a year. Stan agreed and someone should take on role to remind people to look at. Jean-Simon advised he had been completing the tasks and including in the reports but due to time constraints they were not reviewed during our meetings. Rob agreed and stated we should agree to rotate that at least one report is fully done during the meetings.
c) Visibility / Visibilité (Pierre)
i) Pierre stated items have already been ordered things for winter, TUIF items were distributed to NCR, some to Giovanni and Montérégie subgroup AGM. Almost 60 boxes shipped that included polos and t-shirts. Toques and long sleeve shirts order for member distribution. Yvonne asked if there would be new shirts for the bargaining team and if so, prefer them not to be yellow.
d) Return to Office / Retour au bureau (All)
i) Various topics discussed including DTA denials, number of days in the office. But Health and Safety is still a concern with lack of committees. Also access to lockers being denied overnight use.
e) Workforce Adjustment / Réaménagement des effectifs (All)
i) Discussions around some members wishing to alternate are being ignored by their managers as all information in the toolkit is focused on the affected member. Also WFA committees are being setup in departments with Terms of Reference (TOR) being done. Reminder only two departments that are not affected by the budget cuts and possible WFA are DND and CBSA.
6) New Business / Nouvelles affaires
a) Membership Issues (Tamara)
i) Tamara advised of a member that was not in good standing and the Subgroup President was not informed until after the member was elected to the executive at the Subgroup AGM. Tamara would like to know how to get PIPSC to advise the group President and SG President of those situations. Rob asked if someone could take on and get this process fixed, where booking an AGM the Subgroup President gets information on any issues for members not in good standing.
(1) ACTION: Christine to contact Linda to notify when member in good standing.
b) Networking Event (Yvonne/Stan)
i) Stan advised the networking event this week as part of Strategic Planning has been cancelled due to weather. Will advise if an alternative is found.
c) PIPSC AGM (Stan)
i) Delegate Selection
(1) Stan acted on behalf of the Membership Officer to manage the region’s selections and alternates and the process continues.
ii) Delegate Caucus
(1) Stan advised the Delegate Caucus normally held evening before that AGM between 7 and 9 pm, as been denied due to the Financial Forum. All meetings must be concluded by 6:30. There were discussions on an alternative, and it was suggested to hold either one or two virtual Delegate Caucus’ the week prior to the PIPSS AGM. So that all delegates get the same information at the same time, it was agreed to have one virtual Delegate Caucus sometime the week before the PIPSC AGM but translation is a requirement.
(a) ACTION: Rob to talk to Elizabeth with regards to invites and translations but must be no later than a week before the meeting.
iii) Networking/Hospitality (October/ Deadline)
(1) Stan advised of the problems incurred last year with the small hospitality room. Potential to co-sponsor the networking event with contributions based on membership numbers.
(a) ACTION: Rob contact other groups see if interest for co-sponsor and bring back to Executive or handle secretarially.
iv) Resolution Review (Stan)
(1) Stan contacted the Governance Officer to get the date of end of October when the resolutions would be available for review.
v) Promotional Items (Stan)
(1) Stan enquired about the swag items for the PIPSC AGM. Pierre will bring options to the next meeting.
(a) ACTION: Pierre to get suggestions from supplier on individual swag items for PIPSC AGM IT attendees.
d) Executive Sponsored Resolutions to the PIPSC AGM (Stan)
(1) Stan advised there were no resolutions brought to IT AGM for PIPSC AGM and confirmed there were no resolutions to be brought forward by the IT Group Executive. Yvonne advised that the AC will have sponsored some resolutions.
e) 2026 IT AGM - Quebec City (Tamara)
i) Tamara reiterated the invitation from Guy Abel to invite next year’s IT Subgroup President’s meeting to Quebec City, to observe the 50 year. There was discussions and general agreement to submit a business case to the EC. But also ensure alternative locations should be included in the business case.
(1) ACTION: Rob to write a business case to EC to hold 2026 Sug-Group President’s meeting in Quebec City
f) Strategic Planning (Stan)
i) Stan with Rob and Tamara created and reviewed the agenda for the meeting and was sent to everyone for review.
g) IT-05 Individual Contributor Pilot Project (Robert)
i) Robert advised that the IT05 TA pilot project from the CIO has been cancelled. PIPSC is assisting the members by considering a policy grievance, other job offers and individual grievances.
7) Reports/Activities d’exécutive
Reports are uploaded to the group google drive and available for review.
(Please file in the Executive Reports sub-directory / A déposer dans le sous-répertoire des rapports exécutifs)
a) President /Président (Stan)
b) Vice-President/Vice-président (Pierre)
c) Treasurer/Trésorier (Deb)
i) Debbie advised the new members the set rates for cell, internet, hardware and software.
(1) Motion: to increase internet reimbursement to $70
(a) Moved by Tamara, seconded by Pierre, carried.
(2) Motion: members of the Executive in the region that require it, be reimbursed a maximum of $350 for lounge fees.
(a) Moved by Tamara, seconded by Pierre, carried.
(3) Motion: change webhosting provider, from GoDaddy to Wix, at a cost of $456 plus tax for one year
(a) Moved by Marc, seconded by Debbie, carried.
(b) Jacob would like a snapshot of current provider and see if any improvements. Marc agreed and will do that.
d) Steering Committee & Secretary/Comité directeur et Secrétaire (Tamara)
e) Bargaining / Négociations (Rob/Robert)
f) NOC/ROC- Mobilization / CNO/ROC- Mobilisation (Stan)
g) Communications (Marc)
h) Subgroup Officer/Agent de sous-groupe (Lucille)
i) Steward Officer / Agent de délégués syndicaux (Giovanni)
j) Membership Officer / Agente de membership (Patricia)
k) Labour Relations & Consultation Officer & Contracting Out Officer / Agente des relations de travail et de consultation et Agente chargée de la sous-traitance (Yvonne)
l) ITYPC (Jean-Simon)
m) Elections (Karim)
8) Other business & Roundtable / Autres affaires et tour de table
a) Jean-Simon had obtained information from the ITYPC Chair that the ITYPC continues to onboard Discord server, and receiving good feedback, draft rules have been created, expand rollout further in the fall, gathering information from YPC for bargaining, encouraging youth running for election and next meeting in September.
b) Robert advised of the phishing attempts to our distribution lists. PIPSC IT have been flagged and suggested closing access to the distribution list. There was some disagreement with this option while another suggested setting up filters and or rules. Robert confirmed but will check with PIPSC IT if that filter is possible. JS – solution is set rule that Darryl Green goes to spam.
9) Next meeting / Prochaine reunion
a) Tabled until Strategic Planning meeting where dates will be selected.
10) Adjournment / Ajournement
Adjourned at 4:26.