Simcoe/Grey Executive Minutes of Meeting - May 29, 2018

4 June 2018

MINUTES OF THE PIPSC SIMCOE-GREY BRANCH EXECUTIVE COMMITTEE (PSGBEC) MEETING

Meeting Date/Time:   29 May 2018 / 1700 hrs                                                                             

Meeting Location:        Big Pho Restuarant, Barrie

Attendance Record:

Serial - Topic    - Action / Info

1    Welcoming Remarks.  President welcomed the attendees to the second meeting of the 2017-2020 PSBG Executive Committee (PSGBEC).  One member of the PSGBEC resigned leaving a vacant Member-at-Large position, the way ahead which will be discussed at this meeting.  Otherwise, a quorum was present to proceed.  The agenda will focus on Old Business, including the draft by-laws and the AGM scheduled for 6 November.   Chair added ‘Treasurer’s Report’ to the agenda which was adopted.    Info

2    OLD BUSINESS    

a    PSGB By-Laws.  Draft Branch by-laws circulated to the PSGBEC for review on 14 May 18 were discussed.  The by-laws were drafted using the generic by-laws available through the PIPSC website and modified to reflect that the business of the Branch will be conducted at the PSGBEC vice at the AGM.  This was due to the fact that the AGM will not be able to achieve quorum.  The draft by-laws will be revised as discussed, circulated to PSGBEC for endorsement, and then sent to Ontario Region for approval prior to being published.  Item closed.    Info

b    Membership Management Roadmap.  A list of existing members has been gathered but little action regarding the mapping was done.  Pres and V-P to continue to progress and report the PSGBEC.  Progress updates will be sent to PSGBEC as necessary.  Item closed.    Info

c    #PSGBAGM2018 Coordinator.  Mike Doll has been appointed as Coord.  Item closed.    Info

d    CS Subgroup Relationship.  CS Subgroup has agreed to work with PSGBEC including having a combined AGM.  Item closed.    Info

e    Other Unions Inventory With PSGB Workplace.  No action taken to date.  Ongoing.        Pres

f    Photos of PSGB Members at Work.  Need to take photos on PIPSC members at work to add to Branch FB page and to use in AGM slide show.  Item closed.    Info

g    PSGB Bilingual Policy.  Added to by-laws.  All were in favour of policy as written.  Item closed.    

h        Increase Traffic to FB and Twitter Sites.  Will be promoted as much as possible to Branch members.  Emphasizing that the FB page is only open to Branch members and providing one or two reasons to join will be used in Branch correspondence. Pres

3    NEW BUSINESS    

a    Communications.  It was agreed that communications were discussed as part of previous agenda items and are a necessary part of any PSGBEC and Branch activity.  V-Pres to trial Doodle.com amongst the PSGBEC members to determine if it is useful tool to implement for Branch activities.    V-Pres

b    Treasurer’s Report.  Payables and receivables and balances for 2018 to date were presented.  Treasurer to provide a 2018 budget to PSGBEC for review and endorsement with goal of expending most of balance but leaving a cushion in case of unanticipated expenses.    Treasurer

c    #PSGBAGM2018 Update.  Liberty North in Barrie is booked for 6 November 2018. Discussions revolved around agenda, budget and the drivers to attract members to attend.  Pres and AGM Coord to meet to further the agenda and program.  The bulk of the agenda, budget and drivers work needs to be completed before September PSGBEC meeting.   All PSGBEC members are encouraged to contribute to the work.    Info

d    PSGB Stewards.  Branch has a list of 5 Stewards and 4 persons who are awaiting their Steward designation.  Pres to send information about October Steward Council to those on the list.    Pres

e    Vacated Member-at-Large.  Three options:  select a Branch members, leave vacant, elect at AGM 2018 were discussed.  Item 6.7.2 of the draft by-laws allows any option.  PSGBEC to solicit interest from members in an effort to select a replacement.  Failing that, an election at AGM 2018 will be held.    Info

4    Around the Table.  No points were brought forward.    Info

5    Closing Remarks.  Pres thanked all for attending and their contributions to the meeting.  The next meeting will be held in September with the bulk of the meeting being used to advance AGM 2018 preparations.        Info

Reviewed by                        
Mike Doll                        
Vice-President                        

Approved by:
Bryan Pellerin
President

Distribution:
PSGBEC
PSGB Membership