AFS Headquarters Sub Group - AGM Meeting Minutes - October 3, 2019

PIPSC AFS-Headquarters Subgroup AGM

October 3, 2019

Sheraton Ottawa Hotel

Rideau Room 2nd

150 Albert Street, Ottawa ON

 

 

Brian Hassall chaired the meeting and called it to order at 5:35 PM

 

1. ROLL CALL AND INTRODUCTION OF THE EXISTING EXECUTIVE

 

Susan Amog – President

Muhammad Alam– Vice-President

Nick Watson – Treasurer

Art Iwinski – Secretary

Abraham Garcia – Director

April Chen – Director

Andra Weis – Director

Brian Hassall – Advisor and Chief Steward

 

Regrets:

Jyoti Tanotra – Director

Domingo Chavez – Director

Chris Patterson – Director

Michael Patterson – Director

 

2. INTRODUCTION OF THE GUESTS

 

Doug Mason – National AFS President

 

Election Committee: Patricia Williams, Terry Sing, Ian Tait.

 

3. Moment of Silence for the Members that Passed Away.

 

4. ADOPTION OF THE AGENDA

 

Brian H. presented the Agenda with an amendment to have the guest speaker right after the Report from the Sub-Group President. Abraham moved that the amended Agenda be adopted, and Muhammad seconded the motion.  Motion was carried. 

 

 

5. REVIEW AND APPROVAL OF THE MINUTES OF THE PREVIOUS AGM

 

The minutes of the 2018 AGM were distributed, reviewed and discussed by the members. Michael Kenny moved that the minutes be approved, and Andra Weis seconded the motion.  Motion was carried.

 

6. BUSINESS ARISING FROM THE MINUTES

 

No business arising from the minutes.

 

8)      PRESIDENT’S REPORT

 

This year has been very busy in the National and SG level at CRA in HQ. The focus was given the support to AFS National because of the Collective Agreement negotiations. Susan talked about the support the SG provided to the bargaining Committee.

 

Many events were organised for the members networking with Stewards such as barbeques, coffees and donuts this year.

 

 

The Collective Agreement negotiations were finalized in May 2019. Susan thanked all the stewards for their hard work throughout the year.

 

Next, Susan provided an update from the 2019 NCR Steward Council where an update was provided on Collective Agreement, Sick Leave, Phoenix and any other questions that arose from the meeting.

 

Susan provided an update on the consultation meetings with eight Branches of HQ. Susan talked about important issues that were discussed like issues in the workplace, staffing, Union Management Approach. Susan provided an update on informal consultations, where issues where resolved in the spirit of Union-Management agreement. For those who are interested in more details please refer to the minutes, which are posted on each branch web pages.

 

Susan concluded her report talking about settling the dispute resolution in the most efficient way before it goes to the second level.

 

 

7. GUEST PRESENTATION

 

Doug Mason, AFS President provided a national update on several subjects including the Phoenix settlement on July 8^th and compensation provide to the AFS members. The new Collective Agreement was signed on August 23, 2019 and related issues.  Domestic Violence Leave Agreement. Doug thanked all members for their support and hard work.

 

8. ELECTIONS

 

Brian H. turned the meeting to Patricia Williams, Chair of the Election Committee.  The Elections Committee presided over the elections.

 

Patricia chaired the election. Election was held for the following positions on the AFS-HQ Sub-Group Executive:

 

President                      (2-year Term)                     –             Susan Amog        (acclaimed),

Treasurer                      (2-year Term)                     –             Nick Watson       (acclaimed),

Directors                       (2-year Term)                     –             Michael Kenny (elected),

Directors                       (2-year Term)                     –             April Chen           (elected),

Directors                       (2-year Term)                     –             Andra Weis         (elected),

 

There was the motion to destroy the ballots. The motion was carried.

Patricia Williams thanked everyone for participation and closed the election.

 

 

9. FINANCIAL REPORT

 

 

Nick Watson, the Treasurer presented the Financial Report. Nick explained the financial statement for FY2018. After a brief discussion and answering questions Abraham moved that the 2018 Financial Statements be accepted; seconded by Michael Kenny. The motion was carried.

 

The proposed Budget for 2020 was presented. After explaining the Budget and brief discussion Andra Weis put the motion to accept the 2020 Budget; and seconded by April Chen. The motion was carried.

 

 

10. NEW BUSINESS / AFS NATIONAL UPDATE

 

Brian acknowledged that there was no new business from the floor that had not been addressed already.

 

11. CLOSING

 

There was a motion to adjourn the meeting at 6:40 p.m. The motion was carried. Brian thanked everyone for participation and officially closed the meeting.