DND HALIFAX BRANCH EXECUTIVE MEETING: Jan 11/2018
The nook espresso bar and lounge
MINUTES AND ACTIONS OF THE MEETING
MEETING CALLED TO ORDER: 4:35 PM
WELCOME & INTRODUCTIONS:
Present: Everett Scott – President, Mounah Zrein – Treasurer, Paul Smith – Secretary, Heather Mackay, Catherine Courtney, Mike MacIsaac, Colin Davis and Kevin Jack – Members at Large
- 1. CALL FOR ADDED AGENDA ITEMS
Everett welcomed everyone to the meeting. Everett asked if there were any new agenda items. None were put forth.
- 2. MOTION TO ACCEPT AGENDA
Everett asked for a motion to accept the agenda. Colin moved to accept the agenda and Mounah seconded the motion and the agenda was accepted as presented.
- 3. REVIEW OF MINUTES FROM (Oct 26th Meeting)
Everett asked if there were any errors or omissions with the minutes. There were no changes put forth.
- 4. MOTION TO ACCEPT MINUTES
Everett asked for a motion to accept the minutes. Heather moved to accept the minutes and Mike seconded the motion and the minutes were accepted as presented.
5. REVIEW OF ACTION ITEMS (Oct 26th meeting)
Kevin will provide update on science events later in meeting.
Jenn was not available for the meeting, so Hop Skip and Jump social event will be discussed at a subsequent meeting.
Action: To follow up with details of Hop Skip Jump social activity.
6. FINANCIAL UPDATE
Mounah stated that we have been reimbursed ($XX.00) for our Pride Parade contribution. We currently have around $XXX.00 on hand, but we still have outstanding financial obligations for Jenn's observer trip to the AGM. He intends to apply for our financial allotment by the end of Jan.
7. CONSULTATION
Everett mentioned that he attended both the base and Marlant LMRC. There will be a change to the process for paid parking. Employees will no longer be required to give their SIN locally. Miramichi pay center and CRA have agreed that the taxable benefit will be shown on the T4 slip.
Everett also mentioned that the issue of poor lighting around the base will be addressed. Twelve new lights have been purchased and a review will be done on annual basis.
Both Kevin and Mounah mentioned a miscommunication prevented academic instructors and some civilian staff from attending a recent Campus Atlantic Town Hall.
Mike brought up the apparent double standard of leave requirements for military and civilian employees at FMFCS. When the base is open, but people have other issues related to weather and potential damage to one’s property, snow clearing etc. If the base is open and a civilian cannot make it to work then they have to take the appropriate leave which would normally be a vacation day, unless it is FRR because school are closed, or no sitter is available. It’s not clear what the military personnel are obligated to do in terms of leave when they don’t make it to work, but the base is open.
Action: Mike to discuss with Dave Rutherford.
8. SOCIAL EVENTS
With neither Jenn or Don able to make the meeting, there was no discussion on social events.
9. AGM RESOLUTIONS
Everett spent a few minutes discussing the AGM resolutions. Many resolutions did not even get debated as sponsors were not present to speak. Some notable resolutions that were passed:
Board of Directors to look at other organizations Women's Committee – Jenn spoke on behalf of this resolution.
Changing funding formula (retired members).
PIPSC to send full delegation to CLC congress every three years. - Everett submitted an amendment that was accepted.
10. STEM EVENTS
Kevin provided an update on his research for the branch to sponsor a STEM event. He has made additional contacts with reps in the Nova Scotia
Mathematics league. He suggested that we look at contributing to a future event (next year and maybe $XX.00) towards either food or swag/prizes. Consensus was agreed by the executive for Kevin to further research and to raise issue of branch funding expenditure at our upcoming AGM.
Action: Kevin to further update at next meeting.
Mounah to present draft budget at next executive meeting incorporating this expenditure.
11. Round Table
Mike mentioned the Pension info session that has been offered by PIPSC.
Action: Everett to approach Admiral about approving time off during the work day to attend this session.
Mounah to look into logistics for holding this event.
Kevin asked about the future of sick leave. Everett mentioned that PIPSC has a proposal developed, but hasn't released it yet.
Everett mentioned a new clause in the CS collective agreement about contracting out work. Management has to use “reasonable effort” to hire someone before contracting out the position.
The meeting adjourned at 5:40 PM.
Next meeting: Thursday Feb 15, 18 Location TBD.
Action Items from Halifax DND Executive Meeting Jan 11th /18
Jenn
To send email to executive with details of Hop Skip Jump social activity.
Before Next Meeting
Kevin Mounah
Kevin to update executive on possible science events. To present draft budget at next executive meeting incorporating this expenditure.
Next meeting
Mike
To update about base closures.
Next meeting
Everett
Everett to approach Admiral about approving time off during the day for Pension info session.
ASAP
Mounah
Mounah to look into logistics for holding this event.