Minutes of the PIPSC SIMCOE-GREY Branch (PSGB) Executive Committee Meeting - January 30, 2018

2 February 2018

MINUTES OF THE PIPSC SIMCOE-GREY BRANCH (PSGB) EXECUTIVE COMMITTEE MEETING

Meeting Date / Time: 30 January 2018 @ 1700 hrs                                                                    

Meeting Location:        Big Pho, Barrie

Attendance Record:

Serial    Topic    Action / Info
        
1    Welcoming Remarks.  President welcomed the attendees to the first meeting of the 2017-2020 PSBG Executive Committee (PSGBEC) and congratulated them on their election/appointment at the November AGM.  Three members of the 10 member PSGBEC including the Pres of the CS Subgroup were absent.  Quorum present to proceed.  Pres advised that the agenda is quite full and we may not get completely covered but it is important to set a roadmap up for future meetings and work that has to occur outside of the meetings.      Info
        
2    Roundtable Introductions.  The PSGBEC members were all familiar with each other so introductions were minimized.    Info
        
3    PSGB – Vision, Plan.  Discussions about what the PSGBEC should focus on for the betterment of the PSGB were held.  It was decided that the focus should be about what we can do for the Branch while providing referral resources for national issues like phoenix and bargaining.  The discussions identified 2 priorities for 2018; by-law publication and awareness and membership management and outreach.  Pres to draft bylaws and circulate to PSGBEC for comment with a view to adopt at next meeting.  Pres and Vice-Pres to establish membership management roadmap.    Pres / V-P

4    Executive Committee Positions.  Item 3 discussions identified PSGBEC positions that should be established.  The following positions were identified and filled:   Treasurer (Grant Heryet); Social Media Coordinator (Mike Doll); Recording Secretary (Bryan Pellerin).  Pres to solicit a volunteer to be the #PSGBAGM2018 Coordinator responsible to manage the AGM planning and execution from the PSGBEC.      Pres
        
5    Linkages With CS Group and AFS Group.  Pres advised that due to the size and geographic expanse of the PSGB that close collaboration with Branch CS/AFS Groups was important and that he wished to continue with the arrangement.  AFS rep (Corey Ellis) agreed to the collaboration.   Pres will discuss collaboration and CS Treasurer role with CS subgroup President.      Pres/CS Subgroup Pres
        
6    Identification of and Linkages with Non-PIPSC Unions.  Pres indicated that he has attended functions where other workplace Unions have been represented.  In the spirit of Better Together, he indicated that it would be useful to collaborate where appropriate with them (e.g. wreath laying on Remembrance Day).  An inventory of other Unions and contact persons was suggested.  Pres will send an e-mail to PSGBEC and stewards to compile an inventory.    PSGBEC / Stewards
        
7    PSGBEC 2018 Meetings Schedule, Location and Agenda.  Pres recommended that 3 x PSGBEC meetings be held per year (one to get our bearings; a second to follow-up on progress and a third just in advance of AGM).  PSGBEC agreed to the following meetings schedule:  Jan; Jun and Sep/Oct.  Calendar appointments will be used to provide meeting notifications and materials.  Meeting location will remain the same although suggestions about alternative locations that offer the same comforts and conditions are welcomed.       Info
        
8    2017 AGM Feedback Results.  28 forms were returned and responses documented.  Despite some issues, comments were mostly positive and all responses indicated that they were likely to attend again and would recommend AGM attendance to their colleagues.  The information will be used for planning and executing future AGM.  The survey questions and summary of results are attached to these minutes.    Info
        
9    #PSGBAGM2018.  Pres explained that the AGM is the flagship event for members.  Attendance and complexity has increased over the past few years thus it should be discussed/organized on an ongoing basis.  Although a coordinator will be solicited, all PSGBEC members are expected to assist.  Venue and timing will be similar to AGM 2017.  Pres asked that photos of PIPSC at work and at events be taken so that they can be shown during the AGM and other times.    All
        
10 Things to Do as a Branch Brainstorm.  Linked to Vision and Plan (Item 3).  The two primary focuses for 2018 will be supplemented by opportunities for training / lunch and learns; visits to worksites.     Info

11    Around the Table.  The following points were raised:    
        
a.     PSGB Bilingual Policy.    Pres to research and include bilingual requirements into bylaws.      Pres
        
b.    PSGB Social Media Sites.  There is a need to drive more PSGB members to the Facebook and Twitter sites.  Will be included in the membership management and outreach priority.    Pres / V-P
        
12    Closing Remarks.  Pres stated that he was pleased that the EC was able to get through the entire agenda and that we had some clear priorities for the PSGB and the EC to work on.      
        
Reviewed by                        

Mike Doll                        
Vice-President                        

Approved by:

Bryan Pellerin
President

Attachments:

A.    AGM 2017 Survey Question
B.    AGM 2017 Feedback Results

Distribution:

PSGBEC
PSGB Membership

PSGB Files