CP GROUP EXECUTIVE PLANNING MEETING
January 19 -20
PIPSC Headquarters
MEETING ATTENDANCE
Andrée Doucet – President (Y)
Ray J. Paquette – Vice-President (Y)
Evangelia Costamis – Treasurer (Y)
Emily Beckerman - Secretary (Y) – January 19th only
Jean Laberge - B.C./Yukon Regional Representative (Absent)
Shelley Cuthbertson – Prairies/NT Regional Representative (Y)
Vania Tsang – National Capital Regional Representative (Y)
Elaine Ewers – Ontario Regional Representative (Y)
Lyne Larocque – Quebec Regional Representative (Y)
Susan Evans – Atlantic Regional Representative (Y) - present virtually for most of the session
Olivia Leung – Member-at-Large (Y)
Natalia Kim – Member-at-Large (Y)
1) AGENDA
Motion to adopt Agenda:
Proposed by: Shelley
Seconded by: Lyne
Motion carried
2) PRESIDENT’S REMARKS
a) CP Group Demographics
b) Review of the Chair and members of the executive committees
c) Bargaining update by President
Motion to go off camera during discussion about Arbitration
Proposed by: Lyne
Seconded by: Ray
Motion Carried
Motion to be back in session
Proposed by: Evangelia
Seconded by: Olivia
Motion Carried
3) AGM
AGM Agenda
May 30- Thursday CP Executive meeting
May 31- Friday Meeting of SG Presidents
June 1- Saturday AGM
Proposals have been requested from 4 hotels. Elizabeth will provide information about pricing and availability and the location will be confirmed.
Evangelia shared the budget and discussed the various funds available for the AGM
Potential speakers:
AGM chair – Sean O’Reilly
Jenn Carr to address the members
ACTION ITEM
Evangelia responsible to do research for a possible motivational speaker
4) DELEGATES
Discussion regarding choice of delegates and the appropriate questions to be listed in the delegate form
Discussed in-person delegates and observers.
Decision was made to have virtual option for observers as that allows many more people to participate. Observers are not permitted to vote so that makes managing the Hybrid meeting much simpler.
5) TORONTO SUBGROUP
Motion to go off camera for discussion regarding the TO sub-group
Proposed by: Lyne
Seconded by: Ray
Motion to be back in session
Proposed by: Ray
Seconded by: Evangelia
Decision was to have the Toronto Sub-Group pay for the entirety of their AGM costs and if additional funds are needed for future activities, they will submit a request to the Group Executive.
6) ELECTIONS
ACTION ITEM
President to confirm with Yves how and when candidates will be notified.
Discussed potential dates:
Notification for nominees to be sent out by Feb 25
Deadline for receipt of nominations by March 26
List of candidates by mid-April
Ballots available April 25 to May 23
Results to be announced at AGM
Discussed election communications
7) PROMOTIONAL ITEMS
Olivia discussed potential promotional items
8) MEETING SCHEDULE
a) CP Executive meetings
Last CP Executive meeting before AGM to be held virtually on April 19th for half a day.
The balance of the CP executive meetings in 2024 to be determined after the elections.
b) Bargaining update meetings – 90 minutes on
a) Feb 5th ENGLISH 12 -1 EST
b) Feb 6th FRENCH 12 -1 EST
c) Feb 8th ENGLISH 12-1 EST ( to include Halifax)
d) Feb 12th ENGLISH Alberta12 – 1 ( 2pm – 3pm EST)
9)BARGAINING UPDATE BY NEGOTIATOR (DENISE)
Motion to go off camera for discussion regarding Arbitration
Proposed by: Ray
Seconded by: Olivia
Motion Carried
Motion to be back in session
Proposed by: Ray
Seconded by: Lyne
10) MOTIONS
Motion to allocate discretionary funding for members of the Executive to do member engagement throughout the year (2024)
$600 for President and Vice-President
$300 each for Regional reps
$100 each member at large, secretary and treasurer positions
Motion by: Andree:
Seconded Evangelia
Motion carried
Motion for reimbursement of telecommunications costs for members of the Executive from budget 2024
President mobile $52x12 ($624) + Internet $37.5 x 12 ($450) = Total President $1,074
VP/SG Coordinator Total: $500
Regional Reps (non-NCR) $22/month x12 = $264 4 Regional Reps = $1056 (Shelley, Lyne, Susan, Elaine)
Treasurer, Secretary, NCR rep, MAL $18 x 12 = $216 5 Executives = $1080 (Evangelia, Vania, Natalia, Olivia, Emily)
Total expense = $3710
Moved by: Evangelia
Seconded by Ray
Motion Carried
Motion to reserve up to $6,000 to purchase promotional/visibility items, such as wallets and solar power chargers for the Group AGM
Moved by: Olivia:
Seconded by Evangelia
Motion carried
Motion for visibility/promotional items not to exceed $10,000 in support of member engagement (tumblers etc) when Executives attend regional events or for distribution to sub-groups.
Moved by: Shelley
Seconded by: Lyne
Motion carried
Motion to reserve up to $8,000 for travel for 1 CP Executive member (the regional representative, if possible) to visit Yellowknife Sub Group and 1 CP Executive member, in addition to the regional representative and the President, to attend the inaugural Nunavut AGM.
Moved by: Ray
Seconded by: Evangelia
Motion carried
Motion to bring forward a resolution to the AGM for a bylaw change that would remove the language stating that the President shall normally be the Chair of the Bargaining Team. Resolution should be worded so that members of the bargaining team can select one of their members to act as chair.
Moved by Lyne
Seconded by Ray
Motion carried
Motion to reserve a budget of up to $2,500 for 4 Retirement Planning sessions ($500 +tax each session)
Moved by: Andree
Seconded by: Evangelia
Motion carried
Motion to approve a gift certificate, as per the maximum allowed by policy for individuals not returning to CP Executive, as a token of appreciation for their work over the last term.
Moved by: Ray
Seconded by: Evangelia
Motion carried
Motion to approve an allocation of up to $250 for a Meet & Greet event of the Quebec Regional Representative with CP Group members in Montreal on Feb 22, 2024.
Moved by: Lyne
Seconded by: Andrée
Motion carried
Motion to approve an allocation of up to $500 for Sub-Group hospitality when a member of the Executive is attending a Sub-Group Event on behalf of the CP Group Executive.
Andree: Moved
Lyne: Seconded
Motion carried
Motion to adjourn meeting
Proposed by: Andrée
Seconded by: Evangelia
Motion Carried