(Translated from French)
Executive Meeting – Minutes
SH Sub-Group and Montreal/Rive-Nord Branch
Held on April 4, 2022, at Rôtisserie St-Hubert, Laval, 5 p.m.
Agenda
- Welcome
- Budget
- Internal Functioning
- Reimbursement of Expenses for Union Activities
- Upcoming Meetings
- Miscellaneous: - SH Group Bargaining (Éric Massey)
- Performance Assessments (Wendy Blouin)
- Releasing Stewards (Raphaël Carpentier)
- CEED and Young Professional Network (Wendy Blouin)
- Creating a Slack account (Wendy Blouin)
- Welcome
Welcome and all the best to the Executive as it resumes its activities.
In Attendance: Pascale Dorais, Wendy Blouin, Éric Massey (via telephone) and Raphaël Carpentier.
Regrets: Donald Moisan, Christine Bégin, Valérie Tremblay, Valérie Dupuis, Paul-Étienne Paradis, Pascal Laverdure.
- Budget
Participants raised several questions. Each question was answered.
Does the fiscal year end on March 31? Yes.
How is the budget allocated by PIPSC?
Sub-Groups and Branches will receive the greater between the following options:
Option 1 - Base amount of $750, plus $13 per member per year for the first 1,000 members and $4 per year for every member in excess of 1,000 (2019 AGM)
Option 2 - $10 per member per year for the first 2,000 members and $8 per year for every member in excess of 2,000
In the event of a budget shortfall, a discretionary request can be made to PIPSC.
Decision taken to vote: Telecommunications expenses incurred by Éric Massey (President of the Montreal/Rive-Nord Chapter) and Raphaël Carpentier (President of the Montreal/Rive-Nord SH Sub-Group) will be reimbursed up to $700 each, upon presentation of a monthly receipt.
The majority of the Group and Branch members voted in favour of the communication disbursement for the President of the SH CSC-Montreal/Rive-Nord Sub-Group and the CSC-Montreal/Rive-Nord Branch.
- Internal Functioning
Wendy Blouin proposed that members who are unable to attend meetings in person be able to attend by video conference.
A reminder was made that the Executive is composed of the President, Vice-president, Secretary and Treasurer. All are entitled to vote, including the directors.
It was agreed that the other territory stewards would not be invited except for AGMs or special events.
Pascale Dorais informed us that she may have found a member interested in becoming a director. He could fill one of the vacant director positions until the next election. It was agreed to invite him to the next Executive meeting.
Éric Massey has spoken with at least two CFF engineers and will invite them to join us at the next meeting to become directors, as they wish. There would be a total of 6 engineers in the Branch’s territory.
Raphaël Carpentier proposed having minutes accepted at subsequent meetings (or by vote) to help keep files up to date and uphold the democratic process (collaborative work and team spirit).
- Reimbursement of Expenses for Union Activities
Raphaël Carpentier will send the Concur registration procedure along with the expense tables to the Executive. We need to enter the date and fees into our Concur account by selecting the “Executive Meeting” option.
- Upcoming Meetings
There is only one meeting left before the summer period. It was agreed that Raphaël Carpentier would send out the availability survey in mid-May to cover a three-week window of opportunity (the last week of May and the first two weeks of June).
- Miscellaneous:
- SH Bargaining Group (Éric Massey)
The survey sent out on March 28 by Adam Fenwick has a new deadline of April 22. Éric mentioned that unfortunately the Bargaining Committee was not able to review the final version before it was sent to all members. He invited us to send comments directly to Donald Moisan or himself. Focus groups to come.
- Performance Assessment (Wendy Blouin)
There is a lack of awareness about the options available to members undergoing a performance assessment (accepted, accepted with comments, refused and recourse options). We agreed to defer this item to the next meeting agenda.
- Releasing Stewards (Raphaël Carpentier)
We discussed releasing stewards based on the number of members or based on the number of stewards per territory. This is to avoid overburdening stewards. We agreed to defer this item to the next meeting agenda.
- CEED and Young Professional Network (Wendy Blouin)
Wendy Blouin provided a summary of the activities of these two organizations.
- Creating a Slack account (Wendy Blouin)
This platform could facilitate exchanges between members of the Executive, especially between meetings. We agreed to defer this item to the next meeting agenda.
Raphaël Carpentier
President, SH-CSC-Montreal/Rive-Nord Sub-Group
Éric Massey
President, CSC-Montreal/Rive-Nord Branch