50 Victoria Street SP sub-group
Minutes for executive meeting
May 27th, 2021 – 12 to 1 pm
Present: Marcel Beaudoin, Jay Fothergill, Mary Murphy, Celine Fletcher, Maria Salazar, Adel El Hamad, Hassan Bayaa and Reginald Linco
Absent: Mazen Hijazi and Akid Azfar
Opening of meeting – Approval of Agenda
Agenda:
- Approval of March 18th, 2021 executive meeting minutes
- Action items from last meeting
- Gift cards
- Email from Norma
- Carry-over of monies
- SP Executive Committee elections
- PIPSC 2020 AGM Part 2
- SP AGM (in person or virtual)
- SP AGM – Motion I plan on submitting
- Subgroup AGMs ban lifted
- Round Table
- No objections to Agenda.
- Approval of March 18th, 2021 executive meeting minutes
- Minutes of the previous meeting approved by all.
- Action items from last meeting
- No action items from previous meeting
- Gift cards
- Feedback required from PIPSC finance on approval for large number of gift cards (not sure if its feasible): Action: None, see Round Table discussion below.
- Discussed how to best engage new examiners (over the last two years) besides the ones undergoing training. Decided on sending out a general email to all members but targeting new examiners on meeting with sub-group executives virtually (probably using Google Meet). Action: Maria to draft the email.
- Email from Norma Domey
- Dealt with at PIPSC executive level (doesn’t really affect at the sub-group level)
- Carry-over of monies
- A hard no, there will be no monies carried over from 2020 budget to 2021 budget.
- SP Executive Committee elections
- New members have been elected and are in the process off taking over from previous members.
- SG-PAT position was eliminated and replaced with an extra NCR position (previously an SG-PAT position on the SP Executive Committee had been created to deal with the terminal allowance issue but since that issue has been resolved, the SG-PAT position was no longer required).
- PIPSC 2020 AGM Part 2
- This will take place on June 5th 2021 with possibility of extending into Sunday June 6th 2021.
- One large piece of feedback after Part 1 of the PIPSC AGM was a sense of confusion over what was going on and disappointment in a lack of a way for delegates to ask questions or get clarification. To that end, the SP Group Executive Committee has created a virtual Slack Workspace where delegates can easily ask questions and get answers (Marcel to host this workspace).
- SP AGM (in person or virtual)
- SP AGM will be virtual
- SP Group AGM – Motion I plan on submitting
- Marcel to bring forth a motion that future SP Executive meetings (in-person) take place when large gatherings occur (i.e., AGMs, etc..), otherwise have virtual meetings; and discuss increasing the number of members who can attend meetings virtually (but are not classified as delegates or observers).
10. Subgroup AGMs ban lifted
- Plan on holding a fall AGM (Oct.-Nov. timeframe)
- Ask PIPSC do we still ignore elections as some members of the subgroup executive 2yr tenure is finishing/finished. Action: Jay.
- Check if any other PIPSC meetings are occurring in the fall (Oct.-Nov. timeframe) that might interfere with the subgroup AGM as some members of the subgroup executive might not be able to attend. Action: Hassan.
- Think of a guest speaker we should ask to present at the AGM. Action: everyone.
11. Round Table
- Discuss at next meeting on ideas on spending monies as per 2021 budget.
- Instead of gift cards as discussed earlier, check what products (@$25-$45 range) are available on the PIPSC e-store and discuss these as door prizes at next meeting. Action: Adel to check what products are available and bring a list of products as door prizes.
- Question regarding on applying 698 to COVID related vaccination.
- Question on when are we getting the $1100 monies as a result of the PSAC collective agreement? Action: Marcel will send an email out whenever he finds any information.
Next Meeting
- This was not discussed at meeting but Secretary will send out a meeting request. Action: Reg