TERMS OF REFERENCE
EFFECTIVE DATE
The Committee is implemented as of March 25, 2013.
PURPOSE
The purpose of the Canadian Dairy Commission Union Management Consultation Committee, here after called the “Committee”, is to provide an effective framework for the free exchange of information between Management and Employee Representatives so as to develop a positive climate for discussion of issues of common interest. Such discussions will enable employees to be informed about and understand policies, programs and proposed changes. It will enable an exchange of views on conditions and subjects of interest in the workplace. The key focus of the Committee will be to foster understanding, goodwill and the general well-being of employees.
1. The Committee shall function in a consultative capacity, and no way abridges Management’s rights and authority to manage nor the Union’s rights established by law as well as the collective agreements.
2. The Committee does not have the authority to modify or amend collective agreements either in their form or intent.
3. The interpretation of the collective agreements and matters which are under consideration through formal methods, such as appeals and grievances, are outside these terms of reference, and as such are not to be raised in this forum.
MEMBERSHIP
The Committee will be comprised of the following members:
1. 2 representatives of PSAC
2. 2 representative of PIPSC
3. 2 representatives of CDC Management
4. 1 CDC HR Advisor and Labour Relations
5. 1 CDC HR and Projects Coordinator
MEETINGS
The Committee will meet twice a year and meetings will be scheduled as much in advance as possible. Additional meetings or Ad Hoc’s, on an as required basis, may be scheduled when matters of significance are raised by Union or Management.
Meetings will be held at the CDC office during working hours. Notices of meetings, including the time and place, shall be distributed by Management, under normal circumstances, at least one week in advance.
The Committee reserves the right to invite guests for the purpose of making presentations or to provide their input to help resolve specific issues addressed by the Committee. Invitations will
be extended following mutual agreement of all members.
CHAIRPERSONSHIP
There shall be a Chairperson for each meeting. The Chairperson shall alternate between Union
and Management.
AGENDA
The committee members will jointly determine the agenda in advance of each meeting to be
distributed with the notice of the meeting. A call for items on the agenda and relevant materials
shall be done two weeks prior to each meeting. The agenda shall be considered as an aid to
the conduct of the meeting, but shall not preclude discussion of other business not foreseen
sufficiently in advance.
Issues shall be resolved by consensus rather than a vote.
MINUTES
The recording of the meeting minutes is management’s responsibility. These minutes will be
approved by the Chair and Co-chair(s). Minutes will be distributed to all members in attendance
at the meeting. In addition, the minutes will be translated and posted on the CDC intranet
website in both official languages, when available.
REVIEW
The Terms of Reference will be reviewed and amended as needed.
The Terms of Reference will be shared with the members with the meeting minutes on the CDC
Intranet.
SIGNATURES
Jacques Laforge
Co-chairperson, CDC Management
Gilles Froment
Co-chairperson, CDC Management
Patrick St-Georges
Co-chairperson, PSAC
Catherine Keir
Co-chairperson, PIPSC