CP Group Executive Meeting Minutes - December 18, 2023

MINUTES

CP Group Executive Meeting

DATE: December 18, 2023

Location: Virtual

 

MEETING ATTENDANCE

●      Andrée Doucet – President (Y)

●      Ray J. Paquette – Vice-President (Y)

●      Evangelia Costamis – Treasurer (Y)

●      Emily Beckerman - Secretary (Y)

●      Jean Laberge - B.C./Yukon Regional Representative (Absent)

●      Shelley Cuthbertson – Prairies/NT Regional Representative (Y) 

●      Vania Tsang – National Capital Regional Representative (Y) 

●      Elaine Ewers – Ontario Regional Representative (Y)

●      Lyne Larocque – Quebec Regional Representative (Y)

●      Susan Evans – Atlantic Regional Representative (Y) joining late at appointment

●      Olivia Leung – Member-at-Large (Y)

●      Natalia Kim – Member-at-Large (Y)
 

MEETING  AGENDA / MINUTES

 

1. MEETING ACKNOWLEDGEMENTS – 12:11
   Land Acknowledgement – read by Olivia

• PIPSC Equality Statement - Olivia

2. APPROVAL ADOPTION OF AGENDA & PAST MINUTES

 Approval of the Agenda
 

MOVED:  Emily

SECOND:   Evangelia       
VOTE:  Motion carried.
 

Approval of Past Minutes October 23, 2023, as amended

MOVED:  Shelley
SECOND: Lyne
VOTE: Motion carried.

CP EXECUTIVE OFFICER REPORTS

• President’s Report
             
  • Executive Committees:
    • Advisory Council meeting on December 11 and 12^th. A discussion on HR, safety and security ensued. The PIPSC staff receive phone calls that appear to breach the harassment policy; staff should be treated with due respect.
    • PIPSC offices are being remodeled. Smaller meetings to be held at the PIPSC office; which will result in cost savings for the institute.
    • PIPSC election to be held by November 8, 2024. Nominations to be sent out in July 2024.
    • For those considering time off from work to participate in PIPSC. Work Life balance leave was previously required to be taken in the same calendar year, time limitation removed.
    • PIPSC’s Phone/internet policy is unclear. PIPSC is working on clarifications.
    • There was a discussion about the Economic policy and Professional committee

• Strategic Bargaining
  • • Strike manual was reviewed and discussed. There are different types of strike actions, rolling strikes etc. There needs to be further discussion on the manual.
  • Subgroup meetings attendance
    • Bargaining update went very well; 300 members on the call. The members were supportive.
    • At tomorrow’s meeting will also provide a bargaining update
  • Andree to provide bargaining updates to several Subgroups over the next few months.
    • Andree will be a guest speaker in January 2024 at the Ottawa Subgroup virtual AGM
       

•  Treasurer’s Report
   

• A report was provided as to the current financial statement
   

• All items submitted to date have been paid

MOTION: Proposal to contribute to the Legacy fund $500

MOVED:  Andree

SECOND:   Evangelia

VOTE:  Motion carried.

 

4. COLLECTIVE BARGAINING REPORT        

Denise provided a summary and the next steps.

NEXT STEPS:  Mediation probably in February and Arbitration in April.

 

5. MEMBER ENGAGEMENT ACTIVITIES

                RAND STRATEGY

• To be discussed at the planning meeting on January 19, 2023

              MEMBER OUTREACH EVENT

• To be discussed at the planning meeting on January 19, 2024

 

6. CP EXECUTIVE REPORTS

1. Sub Group Coordinator Report

• Virtual Subgroups have a meeting on Feb 15, 2024
• Only 5 Subgroups responded to email sent out by Ray
• Ray to ask Subgroups regarding scheduling of bargaining update sessions

  b. Committee Reports

• CP AGM committee
  • AGM Committee to schedule a planning meeting in January
  • Last year committee members were Andree, Olivia, Evangelia, Vania, Natalia

• Communications Committee

• Thanks to the communications committee; the holiday message was well received
  • Social media folder needs to be updated

• By-Law Committee

• Received a message from the National committee. All the changes have been adopted and accepted by the board of Directors.

• Elections Committee
  • Received CP Executive request and PIPSC confirmed that they will run the elections for the CP Group
  • The new CP executive has to commence June 1. Election ballots need to go out four weeks before voting. Also, will require the call-out for nominations at least 4 weeks in advance. Elections Committee needs to send out nomination requests at least 8 – 10 weeks prior, which would be by April 27, 2024.

• Committee Membership Review
  • Will review this topic at the first meeting in Jan/Feb

c.    Regional Representative Reports

• Quebec Regional Representative. (Lyne).

• Evangelia and Lyne attended the Christmas dinner with the Montreal Subgroup.
• Quebec City Subgroup member’s preferred that the Group bargaining committee continued with the bargaining table.
• Will be reaching out to the members in Sherbrooke about a Subgroup.

• Prairies/NT Regional Representative. (Shelley)
  • Received no response from the Winnipeg SG

• Attended the AGM in Saskatoon. About 10 were in attendance. The SG does not have much funding. They will require assistance from the CP Executive

• B.C./Yukon Regional Representative. (Jean)

• N/A

• Atlantic Regional Representative. (Susan)

• Subgroups have been busy.
• St. Johns had a successful Christmas event. The SG executive appreciated the help from the CP executive. 33 people attended, nearly 30% of the membership
• Bargain update was provided to the members at the St. John’s event
• Nova Scotia SG reached out regarding bargaining update. The Halifax SG supports the request for arbitration.
• There is support from management at ACOA- PEI. Management is open to Susan meeting with their members to consider a SG
• There is 1(one) new steward from New Brunswick who has finished training. There are 2 more interested in becoming stewards in New Brunswick.
• There is interest from some members of the Moncton Subgroup. They are also interested in a bargaining update.

• Ontario Regional Representative.  (Elaine)

• Northern Ontario SG informed Elaine that the President and Vice-President have been appointed managers. They are under the impression that they cannot participate in the Subgroup. Ray to reach out to the President.
• Elaine has access to members at 4900 Yonge through a grievance she is assisting with.
• Members of the Toronto SG are in agreement with the CP Groups request for  Arbitration

• National Capital Regional Representative. (Vania)  

• Networking event and steward appreciation was held in collaboration with the Ottawa SG; the event was funded by the Ottawa SG. The turnout was good, about 20 in-person attendees. Jen Esnard and Jen Carr were in attendance.
• Four new members are interested in becoming stewards. 2 have already signed-up.
• Gatineau SG has a Christmas dinner planned along with a bargaining update; Andree to attend
• Vania to discuss with Rob and Peter regarding collaborating towards an in-person event in 2024

7. MOTIONS

MOTION: Flower arrangement for Susan’s mother-in-law up to $100
 

MOVED:  Andree

SECOND:  Ray

VOTE:  Motion carried.
 

MOTION: Up to $1500 each for the St. John’s Subgroup and the Gatineau Subgroup for their holiday get together.
 

MOVED:  Ray

SECOND:  Susan

VOTE:  Motion carried.
 

8.            BUSINESS

1. Upcoming Meetings

• CP Executive Meetings
  • Planning meeting late Feb 2, 3^th 2024 (In-person meeting) along with the CP Executive
  • April 19^th 2024 (virtual  – Ottawa) 
  • May 30^th, 2024 (In person Ottawa and adjacent to CP AGM)
  • September/October 2024 (TBC in-person after elections)
  • December 2024 (TBD Virtual, after PIPSC AGM)

• CP Sub-Group President Meeting
  • Jun 2024 (adjacent to CP AGM)

• CP AGM Committee Meetings 
  • Feb 2024  (Virtual meeting)

• CP AGM

• June 2024, to confirm venue with Elizabeth Morin

• PIPSC AGM Meeting

• November 2024 (Toronto, Downtown Sheraton, ON)

2. Announcements

• None

9. MEETING ADJOURNMENT 

MOVED:  Susan
VOTE:  Motion carried.