Toronto IT Subgroup Meeting, June 11, 2025
Present:
Karla Yelland (President) Nuşin Brown (Secretary) Bill Sukloff
Andrea Agh (Treasurer) Mathan Mahalingam Roy Philip
Dave Darling Judy Chow Robert Mertens
Yvonne Snaddon
Absent: Faron Moses
Meeting called to order at 6:25 pm by Karla.
Approval of Agenda: The meeting agenda was reviewed and approved.
Finance Review: A financial review was done. The 2025 allocation will be requested after the AGM.
Portfolios Review and respective Updates:
Workshops: The Service Plus Event is scheduled for June 26 via Zoom at 12-12:30 pm
Action Item: Karla and Robert will follow up on the communications to members.
Newsletter: The Spring Newsletter 2025 vol.1 was sent out to members June 7th. The next newsletter will be issued in September.
Promotional Items: Hats, retractable lanyards and pens were received. Some hats were given out as prizes at the bowling event. Other possible visibility items to purchase would be polo shirts and water bottles.
Sub-group Social Events: The bowling event was held May 8th at Splitsville Bowling in Woodbridge. 4 lanes were used.
Based on the member survey, there is interest in an after-work pub event. Tentatively to be held late July.
Action Item: Robert and Mathan to investigate possible venues for a pub event.
Member Engagement: With NPSW coming up, a coffee event is being planned for subgroup members at different offices.
Karla made a motion to hold a coffee and donut event for members at 4900 Yonge on Thursday June 19th at a cost of up to $XXX. Roy seconded. Motion carried.
Mathan made a motion to hold a coffee and donut event for members at 430 Courtney Park for the NPSW week at a cost of up to $XX. Karla seconded. Motion carried.
Coffee, Tea and IT Members Virtual Chats launch – to be initiated in August. It could be done every month on the same day of the week for a specific discussion topic. To be held the first Thursday of each month.
Judy made a motion for a draw to be made for a virtual $XX Tim Horton’s gift card for non-Executive attendees who stay until the end of the virtual chat event. Yvonne seconded. Motion carried.
IT AGM briefing: Karla attended the IT Group AGM on June 7th in Ottawa. Updates were provided.
By-Law 3: Membership - Amendment for requirements: The wording of Toronto needs to be changed to GTA to not exclude members who live outside of Toronto, in areas such as York Region. We would present the amendment to the National IT group.
Action Item: David to send the amended wording to Yvonne to have it submitted to the National IT group for review.
IT Toronto Sub-Group AGM 2025 Planning: The Mandarin will be booked as in previous years.
Action Items: Judy to check availability of private space at the Mandarin.
Karla to reach out to Robert Scott to determine his availability to attend the subgroup AGM on September 17 or 24.
Adjournment: The meeting was adjourned at 8:10 pm. Next meeting to be held virtually July 23rd to finalize AGM planning.