Amendments to Ontario Simcoe Grey Branch Constitution and By-Laws
The bylaws were approved by the membership at the 2019 AGM. There were some errors in the bylaws and the amendment made at the AGM. They need to be modified in order to be approved by the PIPSC By-Law and Policy Committee. [BLPC].
All instances of the word “Audit” is now “Review” and the word “Regulation” will be placed by “Policy”.
6.3 Term of Office Shall be amended from:
The term of office shall be three (3) years.
To:
The term of office shall be two (2) years.
If a position, other than that of the President, becomes vacant for any reason, the remaining members of the Executive may select an eligible member of the existing Executive Committee to assume the position. The Executive Committee may fill in Member-at-Large positions from the Branch to fill that vacancy until an election held at the Branch Annual General Meeting.
To:
If the position of VP, Secretary, or Treasurer becomes vacant for any reason, then the Branch Executive will fill that position with another member of the Branch Executive until the next election. If a member-at-large position becomes vacant, the Branch Executive may fill that position from a member of the branch until the next election.
7.3.3 Shall be amended from:
Except for Branch Executive voting which shall be by secret ballot, voting shall be by a show of hands.
To:
Voting for Branch Executive positions shall be by secret ballot at the AGM.
7.3.6 Shall be amended from:
The newly elected Branch Executive shall take office no later than sixty (60) days following the Branch AGM.
To:
The newly elected Branch Executive shall take office immediately after the AGM.
8.1.3 Quorum Shall be amended from:
Because of the geographic expanse of the Branch, a quorum based on Branch numbers will not be used to formalize the AGM. The AGM quorum will be based on a majority of attendees present.
To:
Because of the geographic expanse of the Branch, a quorum based on Branch numbers will not be used to formalize the AGM. The AGM quorum will be based on fifty percent (50%) the members in attendance at the beginning of the meeting.
8.1.4 Agenda Shall be amended from:
The agenda shall include the following items:
Approval of the Agenda
Adoption of the Minutes of the previous AGM
Business Arising from the Minutes
Report of the President
Annual Financial Report
Elections (when required)
New Business
To:
The agenda shall include the following items:
Approval of the Agenda
Adoption of the Minutes of the previous AGM
Business Arising from the Minutes
Report of the President
Annual Financial Report
Approval of Budget
Elections (when required)
New Business
BY-LAW 10 CONSTITUTION AND BY-LAWS Shall be amended in whole from:
10.1 These By-Laws may be amended by the Branch Executive based on member submissions, the evolution of the Branch or direction from the Institute. The revised By-Laws and the reason for the revision(s) will be made available to Branch members.
10.2 New Constitutions and By-Laws, as well as any amendments, shall be submitted to the Institute By-Laws and Policies Committee and the appropriate Regional Executive for review.
10.3 This Constitution and By-Laws and any amendments thereto shall take effect upon ratification by the Branch membership and approval by the Institute.
10.4 These Constitution and By-Laws are adopted simultaneously in both English and French with each version being equally authoritative.
To:
10.1 These By-Laws may be amended at an AGM. Approval of proposed amendments requires a simple majority of those voting.
10.2 All proposals for amendments to these By-Laws shall be submitted, in writing, to the Branch Executive. Proposed amendments may be submitted by any member of the Branch. The notice of the AGM at which the amendments will be considered, shall include:
a) the article to be amended; and
b) the new wording.
10.3 New Constitutions and By-Laws, as well as any amendments, shall be submitted to the Institute By-Laws and Policies Committee for review.
10.4 This Constitution and By-Laws and any amendments thereto shall take effect upon ratification by the regional membership and approval by the Institute.
BY-LAW 13 OFFICIAL LANGUAGES - Shall be removed in whole.
Remove this section and by default adhere to the policy as set by PIPSC.