Simcoe-Grey Branch Agenda For PIPSC Simcoe-Grey Executive Committee Meeting - 02 April 2024    

Location:  Kelsey's Original Roadhouse – 27 Mapleview Dr W, Barrie, ON L4N 9H5

Attendance Record:

Position

Name

Present / Absent

President

Mike Doll

Present

Vice-President / Treasurer

Grant Heryet

Present

Social Media Coordinator /

Recording Secretary

Sabrina Labbé

Present

Member at Large

Jacqueline Bonneville

Present

Member at Large

Stephan Bertrand 

Present

Member at Large

Randy Steffler

Present

Member at Large

Member at Large

Manjeet (Manny) Dhindsa

Dora Scarling

Absent

Present

 

 

 

Serial

Topic

Action / Info

 

 

 

 

 

1

Welcome remarks. Mike Doll (Pres) opens the meeting welcoming everyone, thanking all that took the time to attend today.

Info

 

 

 

 

 

2

Old business – discussion on AGM

Info

 

a

AGM Agenda is presented by Mike and committee reviewed draft AGM agenda. AFS President, Lawrence, requested that AFS AGM segment switch timings with dinner. Dinner will be at 6 pm now, AFS AGM segment will start at 6:30 pm. All agree with changes. No additional comments nor changes suggested.

Mike

President

PASS

 

 

 

 

 

b

AGM Roles by the Executive. Will aim to arrive by 4:30 pm latest. Mike as President will be MC during the full AGM. Will ensure that timing is followed as best as possible so that AGM does not run too late. Registration desk will be 2 tables, alphabetically set up. Sabrina, Dora, Jacqueline and Stephan agree to help. Photographer during the AGM will be Stephan.  Randy will take notes for AGM minutes. Grant will be presenting financials during the Treasurer’s Report.  All in agreement with roles and all willing to assist for various roles that will require.

All

 

 

 

 

 

3

New Business

 

 

 

a

AGM swag discussion surrounding items that the Committee already has in stock.

Door prizes were discussed along with 1-2-3 prizes.

Info

 

b

AGM interactive game. Sabrina updated all on the game that will be played during AGM and asked for feedback on prize winning options.

Sabrina

 

c

AGM Election Committees. Updates provided on Branch Election Committee. All agree that Lawrence Persaud will be chair of Branch Election Committee.

Volunteers for possible voting procedures will be sought. Jacqueline mentions that Yaamalai (IT) could be a potential volunteer. Sabrina mentions Anthony Stone could also assist. Both will be contacted, all in agreement.

All

PASS

 

d

Grant Heryet (Treasurer) presents an update on current Branch Finances. It is expected that the branch will receive its full annual allowance.

Action

Treasurer

PASS

 

e

ORC in Collingwood. Four of our Executive members will be attending. Branch has 3 delegate seats and Sabrina, as ORE, will also be in attendance.

Info

 

 

 

 

 

4

Roundtable

No one has any further comments to share.

Info

 

5

Closing remarks by Mike (Pres). Thanks to everyone’s support and attending the meeting.

Stephan (MAL) moves to adjourn the meeting, Randy (MAL) seconds.

Info

 

Sabrina Labbé                                                                     

Secretary                                                               

April 3, 2024