The Professional Institute of the Public Service of Canada
The Professional Institute of the Public Service of Canada
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Quebec Regional Executive Meeting - Jan 27, 2017

EXECUTIVE MEETING

QUEBEC REGIONAL COUNCIL

JANUARY 27, 2017, 1 P.M.

ESPACE 4 SAISONS - ORFORD

  1. CALL TO ORDER

Present: Yvon Brodeur, Réjean Michaud, Steve Parent, Benoît Pelletier, Christian Tremblay, Lyne Larocque, Robert Tellier, Patrick Sioui

Absent: Richard Doyle, Renaud Guiard, Damien Noël

As Chair, Yvon called the meeting to order after establishing quorum.

  1. READING AND APPROVAL OF AGENDA

Réjean sent the agenda by email. No additions were made. Other business can still be added.

Moved by: Patrick Sioui

Seconded by: Benoît Pelletier

  1. READING AND APPROVAL OF THE MINUTES OF THE PREVIOUS MEETING

Réjean sent out the minutes by email. No corrections were made.

Moved by: Steve Parent

Seconded by: Patrick Sioui

  1. BUSINESS ARISING FROM THE MINUTES OF THE DECEMBER 16, 2016 MEETING

The items requiring action are all on the agenda.

  1. TREASURER’S REPORT

Robert Tellier presented the draft report for 2016 (January 1 to December 31). He also reported on the expenditures since the last meeting (as of today’s date). He gave a verbal explanation of the main expenditures. Robert presented a balanced budget for 2017, which includes a reserve for the upcoming Branch Presidents retreat. Carried unanimously. Lastly, he moved that Patrick Sioui be the fourth signatory on the Region’s bank account. Seconded by Benoit and carried unanimously.

  1. QUEBEC REGIONAL REPRESENTATIVES FOR THE COMMITTEES OF THE BOARD

By-Laws and Policies: Chair: Nancy McCune. Quebec: Richard East submitted his name late. A second call will be issued to all Quebec Regional members. We asked Lyne if she would be interested in taking over: she will think about it.

Elections Appeals Committee: Chair: Pamela Kubicz. No nominations in Quebec. A second call will be issued to all Quebec Regional members.

Elections Committee: President: Jim McMillan. Quebec: Christine Lemay.

Executive Compensation Committee: Chair: Yvon.

Finance Committee: Chair: Sean O’Reilly. Quebec: Benoît Pelletier.

Human Rights Committee: Chair: Shirley Friesen. Quebec: Patrick Sioui.

Training and Education Committee: Chair: Kimberley Skanes. Quebec: Robert Tellier.

Information Technology Services and Projects Committee: Chair: Greg Shriver. Quebec: Renaud G. submitted his name late. A second call will be issued to all Quebec Regional members.

Professional Recognition Committee: Chair: Thomas Landry. Quebec: Johanne Potvin.

Science Committee: Chair: Jean Bérubé.

The regional representatives must prepare a report to the Regional Executive Committee after each of the meetings they attend.

7. REGIONAL AND NATIONAL COMMITTEE REPORTS

a) Member Services and Training: The last meeting was planned for December 2016 but was cancelled due to negotiations. Next meeting to be held February 18, 2017.

Robert was at the Collège FTQ-Fonds and passed on an invitation to Valérie Charette. Training School in Victoriaville (4 courses):

i) Leadership: Martine Lacroix and Luc Carrière, supervised by Miguel Daraîche-Leblanc. b) Steward Training (Social Approach): Éric D’Amours and Christian Gaboury, supervised by Benoît Pelletier.

iii) Violence in the Workplace: Sonia Lavigne and Mona-Lisa Dumé, supervised by Robert Tellier.

iv) Performance Management and Disciplinary Action: 2 EROs from the Regional Office.

Lyne Larocque indicated that she is still interested in becoming a trainer.

b) Finance: Benoît said there have no meetings since December 2016 and the next meeting is scheduled for April 28, 2017.

c) Human Rights: Patrick noted that the Committee has not met since December and that the next meeting will be taking place soon.

d) IT: Although he has resigned from the Committee, Christian said there have been no official meetings since December 2016.

e) Young Professionals Committee: Not much has happened lately on this committee. The approach of operating without a leader does not seem to be working. Robert pondered the options. Force them to select a leader? Name a coordinator? Dissolve the Committee? Elect a de facto member on the Regional Executive? Yvon specified that the funding currently comes from National.

f) Status of Women: A meeting took place in Laval this week and, although Yvon does not usually attend, he participated in this one. Debi agreed to cover a portion of the costs. A survey will be sent out to all members (both male and female) to get feedback on a variety of issues.

g) Official Languages: Yvon said that the Committee met in December. A training session will be given by the Communications Department and adapted to PIPSC’s situation. Steve was especially interested in this training.

  1. UPDATES ON FILES BY THEIR LEADS

a) Branch Liaison: Renaud was not at the meeting.

b) Hotel reservations: Damien was absent and Yvon took care of the room reservations for this meeting. The Executive wondered if Damien is still interested in handling hotel reservations for major events. If need be, Benoît would be interested in doing the job. Lyne said she could talk to Damien about it and would get back to us before the next meeting.

c) Promotional items: Christian showed us some trays (with the PIPSC logo) that he had had made for his workplace. He said that we could send him our orders (if we wanted) and he would do a large order for all so that we could get them at a reduced price (about $6 per tray).

  1. STRATEGIC PLANNING COMMITTEE: OBJECTIVES, OPERATIONS AND COMPOSITION

It was pointed out at the last meeting that follow-up is sometimes difficult on various Regional Executive files. We talked about the need for structure and succession plans for the files. After several discussions, we came up with the following proposal: create a Working Group consisting of three to four people that would focus on the Region’s main activities (listed below) based on the following model:

-face-to-face meetings

-emails

-conference calls and videoconferences

As well as reporting to the Regional Executive.

Main activities: -committee operations

-regional financial processes

-executive functions (composition)

-training

-hotel logistics

-communications

-Stewards Council

Carried unanimously.

Members currently interested in serving on the Working Group: Steve P. and Patrick S.

The Working Group’s findings will be presented to Regional Council members.

  1. OTHER BUSINESS

a) Ad Hoc Committee: Yvon said that, in order to respond to Mario Guertin’s request, a Committee is going to be formed to address accommodations for people with physical limitations (vision or other) to assist them participate in PIPSC activities. The pilot project will be in Quebec City and funded by Ottawa.

b) Information sessions on pension funds and benefits: Yvon said that these sessions will be given by Steve and Réjean. Steve will be in charge of Western Quebec, while Réjean will be responsible for Eastern Quebec. We will invite PSAC members to join us for these sessions. Yvon passed on the required materials he received from National Office to Steve and Réjean.

c) Tentative schedule for our 2017 Executive meetings:

-Meeting #1: Today

- Meeting #2: April 1 in Quebec City (Manoir Victoria) – with Basic Stewards

-Meeting #3: May 4 in Drummondville (Le Dauphin) – prior to the Regional Council

-Meeting #4: September 14 in Orford (Manoir des Sables) – prior to the Stewards Council

-Meeting #5: Between October 13 and November 17 (Montréal) – ideally in conjunction with the Ville-Marie Branch AGM

-Meeting #6: December 8 (Montréal) – the day after the open house at BR.

An ad hoc meeting is planned for June 2 in Orford (Estrimont or 4 Saisons) as part of the retreat for Branch Presidents and Committee representatives.

d) Stewards Council: The theme could be “HR is to blame” and we could invite Dr. Serge Marquis. Christian offered his help to the Training Committee for organizing the Stewards Council.

11. ROUND TABLE

-Benoît: He said he felt that the meeting ran efficiently.

- Steve: He told us that the Laval Branch would be sending us a request for funding to hold a Lunch and Lunch.

- Robert: He serves on the Stewards Council Organizing Committee and will look at the feedback obtained from the survey of the last Stewards Council in order to make adjustments.

12. NEXT MEETING AND ADJOURNMENT

The next meeting will be held on Saturday, April 1, 2017 in Quebec City (probably at the Manoir Victoria).

The meeting was adjourned.

Moved by: Benoît

Seconded by: Lyne