AFS IOTSO Sub-group AGM Minutes 2024

Wednesday, September 18, 2024, from 5:45 to 20:00 pm

Location: KS on the Keys, 1029 Dazé Street, Ottawa

1. 18:30 Call to Order: Topic Speaker Matthieu Dufault

2. Roll Call (Members of the Executive): Matthieu Dufault presented the list of member executive mentioning 2 vacant positions

3. Welcoming Remarks: Topic Speaker Matthieu Dufault

4. Adoption of Agenda: Approved by Kazi Rahman and seconded by Patrono Rodrigues

5. Adoption of the Rules of Procedure: Adoption previous AGM. Approved by Alex Engineer and seconded by Iddi Kassim

6. Approval of AGM Minutes of September 19, 2023: Approved by Alex Engineer and seconded by Iddi Kassim

7. Business Arising from the Minutes: Nothing

8. Nominations and Election of Sub-Group Executive Officers and Members at Large

President: Laurie Dufault nominated Matthieu Dufault who accepted

Vice-President: No nominations were brought forward. Executive will nominate the VP in first meeting

Secretary: Patrono Rodrigues nominated Allison Thompson (who was absent but accepted prior to the meeting)

Treasurer: Matthieu Dufault nominated Matthew Messenger who accepted

Members at large:

• Steven Birtch nominated Kazi Rahman who accepted
• Patrono Rodrigues nominated Mahinda Piyasiri who declined
• Mahinda Piyasiri nominated Iddi Kassim who accepted
• Burgess Antroliwalla nominated Laurie Dufault who accepted
• Laurie Dufault nominated Burgess Antroliwalla who accepteddeclined
• Kazi Rahman nominated Peatrono Rodrigues who accepted
• Matthew Messenger nominated Haroon Rashid who declined
• Peatrono Rodrigues nominated Patrick Schijns who declined

All members who accepted positions were acclaimed as there was enough vacancies to fill.

9. Report officers: Topics discussed:

• Individual grievance campaign and the reasons behind it
• “Return To the Office” (RTO), members’ rights, safety, resources on PIPSC website
• Offices move to Place de Ville in Ottawa including issue with lockers, hours of office etc.
• The Criminal Division will move at Minto place.
• PIPSC can help with accommodations, ergonomics assessment, etc.
• PIPSC national election coming. See PIPSC website for information.

10. Treasurer’s Report - Burgess Antroliwalla

Burgess presented the financial statements for 2023 and proposed budget for 2025.

Motion to approve the financial statements for 2023 moved by Burgess Antroliwalla and seconded by Haroon Rashid. Vote passed

Motion to approve the budget for 2025 moved by Burgess Antroliwalla and seconded by Laurie Dufault. Vote passed

11. Election Results - NA

12. Guest Speakers: Ward Cluff, AFS Ontario Regional Representative, and Shawn Gillis, PIPSC-AFS Vice-President.

Topics presented:

• Federal budget savings statistics
• Work agreements: Letters, specifics, initiations, voluntary, mutually agreed, reviewed annually, refusal reasons in writing, requests on a case-by-case basis, etc.
• RTO: Mention of a calls for the creation of a consultation committee and a review panel.
• PIPSC Members’ survey on RTO showed negative feedback on its implementation
• What can PIPSC members can do about the RTO

Questions about RTO and grievances from the members were answered by the guest speakers.

13. New Business: No new business.

14. 20:00 Session adjourned. Approved by Matthieu Dufault and seconded by Laurie Dufault

Attendance: